The EU Partnership Assistant (Intern) will work in the Partnerships and Policy Department. The Partnerships and Policy Department is responsible for NRC’s strategic relations with institutional donors and private foundations, thereby providing support to all Departments and Regional, Country, and Representation Offices in the organisation. This includes being responsible for developing relevant global strategies for resource mobilisation; developing funding prospects with existing and new donors; further streamlining NRC’s procedures, processes, and tools related to resource mobilisation and grant management; developing and providing internal training and help-desk support, etc.

The Partnerships and Policy Department consists of three sections: The Institutional Partnership Section (Oslo), the Advocacy and Media Section (Oslo), and the Humanitarian Policy Section (Geneva). It also hosts 5 Representation offices: NRC Geneva (Geneva), NRC Europe (Brussels), NRC USA (Washington D.C.), NRC Flüchtlingshilfe Deutschland (Berlin), and NRC UK (London), as well as the Internal Displacement Monitoring Centre IDMC (Geneva).

Generic responsibilities

Assist the Senior EU Partnership Advisers, and the Institutional Partnership Officer by identifying funding opportunities from selected European donors, contributing to the preparation and organisation of strategic meetings at EU or European capitals levels, and provide support in internal communications with other departments of NRC.

Specific responsibilities

1. Support the advisers by monitoring updates on EU institutions and Member States’ strategic donors, including press releases and official communications/publications and preparing notes and briefings to facilitate the advisors’ roles;
2. Monitor and track funding opportunities from EU and Member States donors and share with the relevant partnership officer;
3. Assisting in analysing EU and Member States donors’ calls for proposals and reference guidelines to develop tools and update donors’ rules and regulations databases.
4. Monitor EU institutions’ grant management systems for release of HIPs and funding opportunities, tracking notifications received by NRC and actions taken to respond for prompt follow-up with country offices and analysis.
5. Attend relevant internal meetings and meetings organised by the EU, Member States, and NGOs as needed and draft minutes to share with the team.
6. Assist in arranging and preparing meetings in Brussels and European capitals for visiting field-based colleagues, including contacting EU and Member States’ officials, conducting research on EU policies or funding strategies towards those countries, and drafting briefing notes, especially in the framework of fundraising tours.
7. Provide inputs from the partnership department into NRC online platform (workplace) and assist in drafting internal communications on rules and regulations to country offices.
8. Support the Senior EU Advisers in preparing capacity-building materials and delivering online training/orientation sessions.
9. Other ad-hoc administrative support needed (organisation of trips, trainings, events, surveys…)

Below is the general person profile that we are seeking: