Link to original advertisement
Context
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Working under the overall supervision of the Head of Resource Management, the successful candidate will assist the Human Resources Assistant with the operational activities of the Resource Management Unit and provide support to the IOM Country office Brussels team.
Training Components and Learning Elements
- The successful candidate will gain working experience in an international multicultural environment within the United Nations system;
- The candidate will gain experience in general HR processes, including recruitment, employee record management, and supporting HR compliance tasks;
- The candidate will gain experience in maintaining employee records and using HR systems (HRIS);
- The candidate will gain a better understanding of IOM’s work, as an inter-governmental organization in the field of Migration with actors such as the European Union, Governments and other partners to help ensure the orderly and humane management of migration.
General functions
Linked to the above-mentioned learning objectives, the tasks expected to perform include, but are not limited to:
- Provide administrative assistance for the smooth running of the human resources unit, supporting with tasks such as updating trackers and databases;
- Ensure proper and systematic filing of personnel and administration files according to established standards;
- Provide general assistance in recruitment processes for General Service Staff and Interns including but not limited to circulation of vacancy announcements, interview arrangements, preparation of materials necessary for the interviews and technical test, support with reference checks, sending out messages to candidates;
- Support the organization of meetings, training activities and other Human Resources events by carrying out administrative and logistical activities;
- Any other tasks as may be required.
Education
Bachelors degree or Masters Degree in Business Administration, Human Resources, Law or related field from an accredited academic institution.
Applicants to IOM internships must, at the time of application, meet one of the following requirements:
- Be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent);
- Be enrolled in a graduate school programme (second university degree or equivalent, or higher); or
- Have graduated with a university degree and, if selected, must commence the internship within one year of graduation.
Experience & Skills
- Strong administrative and organizational skills.
- Strong attention to detail, with the ability to maintain confidentiality and adhere to privacy standards.
- Ability to quickly learn new tasks and efficiently generate relevant information.
- Previous volunteer or internship experience in an international organization, governmental institution, or NGO is considered an advantage.
- Proficiency in Microsoft Office tools and the ability to quickly adapt to HR systems.
Languages
Fluency in English is required.
Other
The internship is subject to local recruitment: only persons holding a valid residence and work permit for Belgium will be eligible for consideration.
The intern is expected to apply and obtain a scholarship to cover his/her costs of living during the internship. An application can be submitted, for instance, to the Flanders Trainee Programme – Departement Buitenlandse Zaken (fdfa.be), Wallonie-Bruxelles International (wbi.be) or Erasmus+ program.
The start of the internship position is based upon availability of funding for the position.
How to apply
For more information on the requirements and how to apply, please click here to read the full job vacancy.