• Function title: Institutional Relations Adviser
• Reference: NOC-DG-2024-AD/857
• Location: Brussels
• The selected candidate must reside either at this location or within a reasonable proximity that allows for the satisfactory execution of their duties – Information about living in Brussels
• Nature of competition: Internal and external competition
• Applicable regulations: Staff regulations governing officials of the EUROCONTROL Agency
• Type of post: Administrator
• Job level: AD9-AD11 – Check salary simulations for the basic grade
• Generic job title: Senior Adviser
• Number of posts: 1
• Duration of appointment: 5 Year(s) – extension or conversion of the contract is possible – see “Useful information” section
• Security clearance: Security vetting may be required in accordance with the relevant EUROCONTROL security policies
• Directorate/Service: DG/COM – Corporate Communications
• Working arrangement: Hybrid work (A blend of onsite and remote work). Please note that EUROCONTROL does not offer full-time remote working arrangements.
• Competition publication date: 07/11/2024
• Competition closing date: 05/12/2024 (23:59 Brussels time)
• Reserve list: Applicable – See details in the “Useful information” section

Your team

Within the Office of the Director General, “Corporate Communications” is responsible for developing and executing the Agency’s communication strategy and managing stakeholder relations, media relations, public relations, internal communications, and overseeing corporate communication tools.

Your role

Your role will be to:

• Provide policy advice to senior management to support the Agency’s corporate-level relationships with Member States and key institutional stakeholders and support the delivery of targeted communications towards these stakeholders.
• Maintain a global overview of the Agency’s relations with Member States, ICAO and other key international organisations to ensure strategic alignment, foster coherent policy collaboration, and address global challenges.
• Coordinate closely across the Agency to support a coherent and streamlined approach at policy level towards institutional partners.
• Provide policy advice to the Director General (DG) as needed, and support the DG’s Executive Office (EOFF) in coordinating briefings and input for specific meetings.
• Develop briefings for the DG on specific topics related to institutional stakeholder matters, and produce specific communications outputs, such as speeches or presentations, as required.
• Work closely with colleagues in the Communications team to ensure that communications outputs reflect policy positions and are aligned with key objectives.
• Carry out any other task in line with the main purpose of the job.

Required qualifications, experience & competencies

• A four-year university degree in a relevant field with a minimum of 10 years’ relevant professional experience, or a three-year university degree in a relevant field with a minimum of 11 years’ relevant professional experience.
• Internal candidates can check on the intranet to see what level of in-house experience is considered equivalent to educational qualifications where appropriate.
• Experience in developing policy positions and position papers.
• Experience in coordinating between various business areas and driving consensus positions.
• Experience in addressing a range of aviation policy-related issues, ideally at domestic, European and international levels.
• Experience in working with international organisations, such as ICAO.
• Understanding of the political landscape, dynamics, and implications that affect the aviation sector.
• Understanding of EUROCONTROL’s stakeholder ecosystem.
• Stakeholder management and diplomatic skills.
• Networking: You design networks with a view to developing strategic connections.
• Organisational Awareness: You understand influences and operate effectively in the broader context.
• Influencing: You tailor your style and approach to influence others.
• Analytical Thinking: You analyse information and are able to identify relationships.
• Ability to work in a multinational and multicultural environment.
• Professional conduct in line with the corporate behaviours of the Agency, i.e. result-driven, readiness to change, customer focus, integrity and team-player approach.
• The working languages of the Agency are English and French. For this position, candidates must be proficient users of English at level C2 (oral/written). The selected candidate will be required to become, at least, a basic user of French at level A1 by the end of the probation period.
  The levels relate to the European-framework-reference Common European Framework of References for languages (CEFR).

Useful information

• Applications will be accepted from nationals of EUROCONTROL Member States only.
• Before receiving an official offer, the selected candidate will be required to provide certified copies of the degree(s) that meet the qualifications specified in the Notice of Competition for this position.
• The selected candidate will be offered a contract for a duration of five (5) years in accordance with the provisions of the Staff Regulations governing officials at EUROCONTROL. This contract may be renewed for a total duration of up to nine (9) years, or it may be converted into an undetermined contract.
• The selected candidate must successfully complete a probationary period of nine (9) months before being established in the post.
• Internal candidates
  If selected, the person will keep their current type of appointment duration (undetermined or determined).
  The internal staff member with a determined contract will be offered, in principle, an appointment for 5 Year(s) with a maximum total duration of 9 years.
• The successful candidate shall be appointed at the grade set out in this vacancy notice, or if a group of grades has been published for a job level, in principle at the basic grade of the published job level.
• Candidates declared suitable who are not selected for the post will be placed on a reserve list for similar roles. The reserve list will be valid for one year from the closing date of applications.
• Information on salary and benefits can be found on our Careers site
• EUROCONTROL is an equal opportunities employer. We are committed to equality and diversity. In the event of equal merit, preference may be given to the applicant from the under-represented diversity characteristics in order to complement diversity of teams and rebalance the workforce.
• Candidates should go to our Careers site and read the tips on how to apply.