Main Areas of Responsibility

Line Management

Ensure the performance management processes are rigorous for above members of staff and that appropriate training and support is in place

Liaise regularly with staff that have joint operational responsibility following up with action where required

Monitor attendance and punctuality of all Staff, following up causes for concern as detailed in attendance policy.

Oversight of all service level agreements in liaison with appropriate persons, including catering, printers, maintenance services etc.

Oversight of ensuring the Academy has the correct licensing agreements in place, in liaison with the Finance Officer

Oversight of records of all maintenance contracts and ensure value for money in consultation with the Estates Manager and Finance Officer

Human Resources

Overall management of the Academy’s single central record; to have overall responsibility for the recruitment process for new staff,

To have overall responsibility for the appointments process,

To issue staff contracts and ensure all contractual paperwork is signed, eg responsible users, reading of policies etc

To audit teaching staff sickness records and prepare termly reports to Principal for action

To ensure organisation of confidential staff files and maintain them in an orderly manner

To carry our any HR tasks relating to Teaching and Support

To work closely with Business Manager to produce salary assessments etc

To direct staff to the correct source of information regarding pensions, salaries, maternity, grievance, complaints etc

To assist with all matters relating to day-to-day staff welfare and personnel functions

To assist with maintaining job descriptions and person specifications for all academy appointments

Maintaining and regular updating of staff contact details and vehicle information

To update staff lists, extension numbers and structure charts as necessary.

Qualifications & Experience

Qualifications, Knowledge & Training

Educated to degree level or Equivalent

Knowledge of Microsoft software packages

Knowledge of Health and Safety legislation

Secure Knowledge of Human resources legislation

Basic knowledge of financial procedures

Knowledge of procurement processes

Experience

At least 5 years’ experience working an office environment

At least 2 years’ experience of managing a team of staff in a variety of different areas

Experience of managing meetings including preparation and circulation of papers, minutes and ensuring information is circulated as required

Experience of managing diaries at a high level, including communication with a range of audiences.

Experience of managing high profile events

Experience of developing policies, processes and procedures

Personal Skills & Qualities

Good verbal and written communication skills in order to communicate with a wide variety of stakeholders

Excellent Organisational skills

Ability to manage budgets

Ability to lead and motivate a multi-disciplinary team in order to deliver high standards

Ability to manage a team of staff

Willingness to continue professional development

Ability to manage own workload and on own initiatives

Ability to develop quality control systems

Professional Development & Benefits

In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan including access to a virtual GP, electric car scheme.