HR Assistant – Fixed Term Contract to 31/12/2023

Barnett Waddingham

We are looking for an enthusiastic HR Assistant to join us for a fixed term contract – starting asap – until the end of the year. The role has been created due to an internal secondment.

Our HR team provide a full HR service to the firm encompassing Resourcing & Talent Acquisition, Organisational Development & Talent, People Experience, Total Reward & People Analytics, and of course HR Operations. The successful candidate will join a team of 4 who are the central lynch-pin of the HR team in providing centralised support for the other HR hub areas.

Who are we looking for?

  • Somebody with a couple of years’ experience working within an HR team

  • Somebody with a passion for delivering excellent customer service

  • Somebody with high attention to detail, strong organisational skills with the ability to prioritise

  • And finally, somebody with a “can do” attitude!

This opportunity has come about as we are in the middle of an exciting HRIS implementation and we need an extra pair of hands to help deliver the essential HR operations services to the business.

We support a hybrid working framework at Barnett Waddingham where most people share their time between working as a team in the office and working from home – getting the best of both worlds. On the other hand if you don’t want to pay for central heating we’re more than happy for you to be in the office every day!

Our Cheltenham office is centrally located – close to parking and public transport routes. There is a car park onsite where you may be able to park from time to time although this is not guaranteed.

If you’d like to learn more about working for Barnett Waddingham, why not check out our careers site here.

If you would like an informal chat to find out more about the role, please contact Corinne directly on 01242-538567 (NO AGENCIES).

The successful applicant will be expected to undertake a variety of administrative duties both independently and as part of a team, and will work with a wide range of HR professionals to provide general and HR support to the business.

We are constantly improving our processes to ensure that they meet business needs and therefore the HR Assistant must have the ability to work as part of a team, and will have a flexible and resourceful approach in order to adapt to changing work requirements.

Excellent interpersonal skills and a positive ‘can do’ attitude are essential, along with the ability to deal with face-to-face and telephone enquiries in a courteous and patient manner, providing a high level of customer care.

Here are some of the tasks you will be responsible for:

  • Right to Work checks

  • Maintaining and updating electronic personnel files including new starter documents

  • Requesting health management and background checks as part of the new starter process

  • Preparing letters, contracts and changes of employment

  • Undertaking general HR administration duties such as raising purchase orders, processing invoices, booking meeting rooms, filing

  • Provide references on behalf of current employees for tenancy / mortgage applications

  • Carry-out probation period checks

  • Respond to enquiries from BW people in a timely fashion

  • Conduct exit interviews when required

  • Liaise with and report on Exam Award salary increases

  • Liaise closely with other HR hub areas

Essential Requirements

1) You must have a minimum of 12 to 18 months’ experience working in an HR team.

2) We use a number of different systems within the HR team (MS Office, bespoke HR system, internal onboarding platform, electronic filing system, third party platforms) therefore you should be confident in using a variety of HR systems along with Outlook, Word and Excel.

As a minimum, Maths and English at GCSE (or equivalent) grade 5 / C or above

Core benefits paid for by BW:

  • Competitive discretionary annual bonus

  • Life assurance

  • Group income protection

  • Private medical cover

  • 25 days holiday per year (up to 30 days with holiday trading)

  • A generous pension scheme where we contribute 8% of your salary from day one of your employment and you contribute 1% as a minimum

  • Employee Assistance Programme to support you and your family through any concerns or challenges you may experience

  • Fresh fruit, hot and cold drinks provided free of charge in all of our offices

  • Sports Allowance – we pay 50% (up to £50) of your monthly gym membership or sports costs

  • For more information – visit our Total Reward page here

A comprehensive range of voluntary benefits to suit your life stage and lifestyle including:

  • Tech scheme

  • Cycle to work scheme

  • Dental cover

  • Healthcare cash plan

  • Health assessments

  • Critical illness cover

  • Extension of private medical cover or life assurance to family members

  • Discounted gym membership options

  • Travel insurance

  • Broad range of discounts at hundreds of retailers including supermarkets, fitness centres, travel and leisure companies

Giving Something Back:

  • 1 paid volunteering day per year as a commitment to our Corporate Social Investment

  • Support your favourite charity with the “Give as You Earn” option

  • Match-funding for individuals raising money for a recognised charity

  • Our corporate social investment programme is an integral part of what we do and is focused on ensuring that our overall impact is a positive one. We recognise that we have an impact that goes beyond our core activities.

Values: our values are PRINCIPLED, RESPECT, QUALITY AND PARTNERSHIP – they are important to us and we want them to be important to you as well.

Wellbeing: employee wellbeing has always been important to us and our approach is to create an environment where individuals will be engaged at work, successful in what they do and able to achieve their full potential, benefiting both their self and the business. BW offer a great range of employee benefits as we believe it’s important individuals are supported in making choices which are flexible enough to meet their needs and help support their wellness.

Diversity: we are committed to having a diverse and inclusive workforce where people from all backgrounds, beliefs and perspectives can thrive, feel welcome and develop to their full potential. We are committed to equality of opportunity for all and welcome applications from all suitably qualified candidates, regardless of their race, sex, gender reassignment, sexual orientation, disability, religion/belief, age, pregnancy and maternity, and marriage and civil partnerships. Our recruitment processes are designed to be fair and consistent and enable candidates to compete on a level playing field. We recognise that diversity today means more than race and gender. This is why we created an environment where a variety of different voices are encouraged and heard through our employee network groups. The groups work together to build an inclusive and diverse place for us all to work. We have attained the Disability Confident Committed status and are actively working towards the next level, Disability Confident Employer.

Your progression: we offer career progression opportunities and a focus on training and professional development to provide you with the tools and skills to thrive. We also offer study support for relevant professional or skills qualifications.

Other activities: we have clubs, sporting events, social, cultural and belief groups across our offices if you’d like to join in and meet like-minded people.


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or call us on 0333 11 11 222.

Postal applications should be sent to: Talent Acquisition, Barnett Waddingham, St James’s House, St James Square, Cheltenham, Gloucestershire, GL50 3PR

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Address Line 1: St James House

Post End Date: 02/05/2023

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