HR Administrator in Leeds, United Kingdom

In today’s world it’s important to work for a company that has clear purpose, giving back to communities and supporting what is truly important in the world.

When considering a career move it’s vital to work for a business that is aligned to your values and goals, a place where you can belong. See what WSP stands for in 2024 and beyond…

We are WSP – Join us and make your career future ready!

In today’s world it’s important to work for a company that has clear purpose, giving back to communities and supporting what is truly important in the world.

When considering a career move its vital to work for a business that is aligned to your values and goals, a place where you can belong.

To find out more about our business click on the following link and discover what awaits you at WSP: Who We Are vacanciesineu.com WSP (https://www.wsp.com/en-gb/who-we-are)

WHAT’S IN IT FOR YOU

Work-life balance?

WSP recognises that work is only one part of your life and making time for other things is important – whether that’s for your families, friends, or yourself.

Our hybrid working policy allows the flexibility to work from the comfort of your own home as well as collaborating in our contemporary offices across the UK.

Inclusivity & Diversity?

We want our people to achieve rewarding careers, bringing their whole selves to work. We celebrate integrity and treat people with respect, supporting each other and embracing diversity to create a culture of inclusion and belonging at WSP.

Our employee resource groups VIBE (LGBTQ+ employees), CREED (Championing Racial Equality and Ethnic Diversity) and our Gender Balance Group, in tandem with WSP’s Neurodiverse Community Group, WSP Connect Group (visible and non-visible disabilities) help us promote the right environment for you to reach your full potential.

Health & Wellbeing?

We are committed to supporting our people, giving you the tools to make improvements to your health and wellbeing through our Thrive programme.

Med24 gives you and your family unrestricted telephone access to an NHS doctor where you can call day or night or have a face-to-face video consultation.

Flex your time?

For improved work life balance, WSP offers the “WSP Hour” which enables you to take one hour per day to do as you wish and make up the time earlier or later that day. We also offer part time and flexible working arrangements plus the option to flex your bank holiday entitlement to suit you.

Your development?

We appreciate that development and training is important to you and that’s why we have a supportive environment that invests in your development, whether that’s chartership, training or mentoring.

APPLY NOW AND BE THE FUTURE OF WSP!

#WeAreWSP

Here at WSP we positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy or maternity/paternity. As a Disability Confident leader, we will interview all disabled applicants who meet the essential criteria, please let us know if you require any workplace adjustments in support of your application.

Please note WSP reserves the right to close the vacancy before the advertised closing date.

• The role of Shared Services HR Administrator is to provide administrative and co-ordinating support within the HR Shared Services Team to ensure the smooth delivery of a pro-active administrative and operational HR service to all UK offices.

• Clients: Your clients are the WSP Internal community and the team will be highly client facing through ensuring all queries (telephone, email and verbal) are dealt with in a timely and accurate manner, standards are met and work is delivered against Key Performance Indicators. The whole administrative function must be responsive to the needs of the business.

• Recruitment: emphasis of the team is placed on sending out offers of employment (creation of contracts and offer packs), collating the requisite pre-employment data (references, pre-employment health questionnaires etc), communication to line managers and other stakeholders to ensure an excellent onboarding experience for all candidates

• Processing of leavers: the team will be responsible for issuing leaver forms on receipt of resignation, updating the employment status on the HR System, checking with the Finance department for any outstanding loan / agreement balances prior to updating Payroll.

• Payroll: the team is responsible for the collation of monthly changes in the payroll, including starters and leavers.

• Employee Variations: Creating correspondence for all forms of variation; from a change in hours to a promotion; updating the system and advising the key stakeholders.

• Data Integrity and Systems: the HR system is the first point of entry for the majority of employee data for the business feeding into the IT and Finance systems, and into the Global People Database. The team is responsible for ensuring full and accurate completion of all employee data, changes and regular reconciliation of data integrity.  The team will also be responsible for the generation of all business reporting requirements; information for headcount, bids, analysis for the HR Managers, HR Business Partners and HR Director (sickness, turnover, recruitment spend). 

• Absence management: reconciliation and analysis of employee sickness, responding to queries on ad hoc absence (maternity/paternity, compassionate leave, parental leave), processing of WSP vacanciesineu.com Parsons Brinckerhoff’s flexible benefits scheme and the requisite correspondence and communication with payroll/line managers.

• Ad hoc support, projects and queries: ensuring the HR Managers, Business Partners and HR Director have full administrative support across a range of activities; including note taking in formal employee meetings, TUPE administration, employee transfers, filing, data management and general queries.

• Experience in an office environment is required.

• HR Admin experience is desirable

• A positive attitude with a strong work ethic is key.

• Good knowledge of the Microsoft Office suite is essential.

• Experience of an HR system would be good to have but is not essential

• Applicants should be able to demonstrate a strong client focus, with a proactive approach towards delivery of their duties and a positive attitude to all tasks. Strong organisational skills, attention to detail and use of their own initiative are qualities vital to the role.

• Applicants should also have excellent communication and interpersonal skills at all levels.

• Candidates should be strong team players, committed and willing to take on new challenges.

• Ability to accommodate changing workload priorities