HR & Administration Manager

Join our mission to drive sustainability and innovation!

RSB – Roundtable on Sustainable Biomaterials is seeking a passionate and experienced HR & Administration Manager to lead our HR and administrative functions in support of our global team and organisational goals.

This is a home-office position based in Germany, Spain, or the UK, and applicants must already possess a valid work permit for their respective country.

As a leader in sustainability, RSB brings together diverse stakeholders from various sectors including aviation, chemicals, and shipping. We pride ourselves on our commitment to a circular bioeconomy and are looking for someone who shares our vision. For more detailed information about us, visit www.rsb.org.

Your Role

As RSB’s HR & Administration Manager, you will play a key role in fostering a positive workplace culture and ensuring our organisation operates efficiently. You will work closely with the leadership team and report directly to the Legal & Operations Associate Director to implement the organisation’s team culture strategy in alignment with the overall mission and objectives. The position’s responsibilities include:

HR Administration Management

• Managing payroll, time tracking, and HRIS systems, ensuring accuracy and efficiency.
• Engaging with social insurance institutions, as needed.
• Supporting travel arrangements for the team, booking flights and accommodation.
• Ensuring smooth functioning of the organisation’s office in Geneva by remotely supervising related processes.
• Acting as the main point of contact for the team’s queries and concerns, offering guidance on internal policies and up-to-date applicable regulations.
• Facilitating recruitment and onboarding processes to ensure new team members are integrated smoothly into the organisation.
• Managing team organisational policies and procedures for smooth operations.

HR IT Management

• Maintaining and improving IT tools and apps to efficiently deliver the organisation’s goals, ensure effective communication, and manage knowledge accross the team.
• Implementing and monitoring measures to ensure IT security accross the team.
• Managing IT hardware, software and service procurement, administration and maintenance.

Talent Management

• Developing and implementing recruitment strategies to attract new team members aligned with the organisation’s values and mission.
• Fostering a positive and collaborative working culture through team engagement programs and initiatives.
• Managing and supporting human resources strategies for performance management, capacity planning, and professional development.
• Promote equity, diversity and inclusion within the organisation.
• Supporting the organisation of internal team events.

About You

We are looking for an individual based in Germany, Spain, or the UK who has a solid HR & Administration background and a strong passion for sustainability.

Required – Education, Experience, and Qualifications

• 5+ years of professional experience in HR & Administration management, preferably in international or non-governmental organisations.
• Degree in Human Resources, Business Administration, or a related field.
• Strong understanding of HR best practices and applicable regulations (e.g. national and international employment regulations).
• Proficient spoken and written English.
• Proficient in modern HR management tools, HRIS, Salesforce, and Microsoft Office, especially Excel.
• Excellent organisational and multitasking skills with a detail-oriented mindset.
• Strong ability to communicate effectively with a diverse group of stakeholders.
• Valid work permit for Germany, Spain, or the UK.

Required – Personal Attributes

• Proactive and able to work independently.
• Collaborative and open-minded.
• Strong interpersonal skills and ability to work collaboratively in a team.
• Team player who values collaboration and shares knowledge.
• Strong motivation and commitment to sustainability and social responsibility.
• Excellent leadership and interpersonal skills.
• Flexibility and a willingness to adapt in a dynamic environment.

Desired – Education, Experience, and Qualifications

Specific knowledge or experience with:

• HR analytics or data-driven HR practices.
• Experience with specific HR software (e.g. BambooHR, Workable, etc.).
• Experience with additional software (e.g. Nifty, TravelPerk, Grammarly, etc.).
• Proficiency in an additional language.

Why Work with Us

Join a small, dedicated, and multicultural team of professionals committed to building a brighter future for people and planet.

Our Benefits

• Competitive salary
• Excellent holiday provision with 30 days annual paid leave
• Annual salary adjustments for cost-of-living increases
• Flexible working hours
• Remote working in home-office with periodic in-person team meetings
• Professional development opportunities

Important Information

• Location: Home Office located in Germany, Spain, or the UK
• Position type: Full-time or part-time, between 30-40 hours weekly
• Start: Q4 2024

How to Apply

Please provide the following documents no later than 30 September to be considered for the role:

1. A cover letter communicating your motivation for the position and joining the RSB team; and
2. Your CV, no more than two pages in length.

RSB will review applications received and contact applicants fitting the profile outlined above end September – start October 2024 to schedule interviews. Please note RSB will not consider applications received which don’t follow the steps above.