Global Procurement Processes and Tools referent

Job title:

Global Procurement Processes and Tools referent

Company:

Médecins Sans Frontières

Job description

Location: Any MSF office*Contract: Permanent contract at 100%Starting date: ASAPDeadline to apply: 4. 08.2024Compensation and benefits: MSF practice is to offer the C&B package current in the MSF entity establishing the contract.*By default, the successful candidate will be offered a contract in the MSF office of their country of residence at the time of application.I. MSF INTERNATIONALMédecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural disasters. MSF offers assistance to people based only on need and irrespective of race, religion, gender or political affiliation.MSF International is the legal entity that binds MSF’s 24 sections, 27 associations and other offices together. Registered in Switzerland, MSF International provides coordination, information and support to the MSF Movement, as well as implements international projects and initiatives as requested.II. CONTEXTProcurement of products and services is a critical activity for MSF operations and represents approximately half of MSF’s expenses. Therefore, MSF has undertaken significant efforts in recent years to strengthen and re-organize its procurement function, which have led to the creation of the Global Procurement Unit (GPU). The primary aim of the GPU is to streamline procurement activities and increase compliance, efficiency, and risk management.Situated within MSF International Office, the role of the Global Procurement Unit is to lead global procurement strategies, to coordinate procurement efforts in the organization and to support the development of the procurement function across all MSF entities to efficiently contribute to MSF’s social mission.As part of the Global Procurement Unit, the Global procurement processes and tools referent will:

• Report hierarchically to the Global Procurement process & systems manager.
• Collaborate with the procurement, supply and logistics referents of the 6 Operational Centres (OCs).
• Interact with other stakeholders within the MSF movement: members of the European Supply Centres (ESC) and the Headquarters (HQ) procurement platforms (ESCC and HQPP).

III. PURPOSE OF THE JOBThe overall objective of this position is to coordinate the development and implementation of global process and tools to support all MSF entities in their procurement activities to increase efficiency, quality and accountability of procured goods and services, while reducing risksIV. KEY ACCOUNTABILITIESCreate and continuously improve global procurement processes and tools and ensure they meet users’ needs.

• Collect user feedback on existing processes and tools and propose adjustments or new developments as needed.
• Work on proposed changes with groups of users and (re-)publish using the appropriate dissemination channels.
• Following the progress and changes in the procurement community, and in coordination with the GPU team and the stakeholders in the entities, develop new global processes to support procurement activities.
• Ensure consistency across published global resources and entities’ procurement reference documents.
• Participate in the regular progress reporting of the procurement development team.

Work with stakeholder to ensure dissemination and customization of global procurement processes and tools.

• Maintain a good overview of users, stakeholders and decision-makers involved in the adoption and dissemination of procurement processes and engage them as relevant.
• Maintain visibility into existing global procurement processes and tools and ensure they are easily accessible at all times by the entire procurement community as well as other users.
• As required, participate into dissemination events such as trainings, platform meetings or webinars.

Engage global procurement processes and tools users through direct support and learning initiatives.

• Work on an adapted system to properly collect the support requests from users.
• Provide direct support and technical advice on the use of procurement process and tools to the users in the different entities (ESCs, HQs, and field).
• Based on the GPU support offer, accompany user groups and individuals in the most suitable use of the tools. If necessary, liaise with HQ Procurement Advisors (HQPAs), Intersectional Field Procurement Advisors (IPAs) and OC referents.
• Participate in the design of learning initiatives to ensure that the community of users confidently use global procurement processes and tools.

V. PROBLEM-SOLVING

• Capacity to coordinate, work transversally and obtain consensus with 6 OCs, 3 ESCs and multiple partner sections and influence decision makers of all entities involved.
• Being able to develop and maintain close links with working groups, steering committees and procurement experts at all levels of the organisation to ensure an in-depth understanding of multiple entities needs.

VI. DIMENSIONS

• Up to 5projects to coordinate.

Practical / technical knowledge

• Bachelor’s degree in business and/or supply chain, with ideally a specialization in purchasing or project management, or a combination of relevant education and professional experience.
• 3+ years of experience in Procurement or Supply-related function including data analysis, sourcing, complex negotiation and contracting.
• Field missions in procurement or supply chain functions with MSF or another NGOs is mandatory.
• Experience in designing processes, procedures and implementing procurement software is an added value.
• Proven track record of change management in a complex organization.

Planning and organising

• Strong organizational skills, ability to handle multiple priorities at one time.
• Ability to plan and review priorities
• Ability to autonomously plan own work and dissemination/ communication deadlines.

Communicating and influencing

• Demonstrate independent initiative, drive for change, improvement and innovation as well as consistency and transparency in communication.
• Excellent communication skills, assertiveness, engaging and influencing skills.
• Ability to work in a cross-cultural and cross-functional environment, and to communicate at different levels of the organisation.
• Team player with strong customer orientation.

Practical requirements

• Proficiency in Office and ERP, in particular a good command of excel, Power Point and Power BI is a must.
• Fluent spoken and written English. Good command of French or Spanish is a strong asset

Only shortlisted candidates will be contacted.At MSF, we are committed to an inclusive culture that encourages and supports the diverse voices of our employees. We welcome applications from individuals of all genders, ages, sexual orientations, nationalities, races, religions, beliefs, ability status, and all other diversity characteristics.

Expected salary

Location

Amsterdam, Noord-Holland

Job date

Fri, 19 Jul 2024 22:56:17 GMT

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