Financial and Administrative Specialist – humanitarian organization

Job title:

Financial and Administrative Specialist – humanitarian organization

Company:

LeasingTeam

Job description

LeasingTeam Professional supports Polish and global enterprises in sourcing key talent and in human resources management. The Agency specializes in permanent recruitment for mid- and senior level positions and in white-collar outsourcing. It successfully completes recruitment projects by applying a trademark ASSET® methodology that structures recruiter activities and boosts their effectiveness. We have offices in Gdansk, Warsaw, Katowice, Cracow, Poznan and Wroclaw. Professional is part of LeasingTeam Group – Poland’s largest group of exclusively Polish-owned personnel consultancy companies that for the past 20 years has been effectively linking candidates with employers and providing them with a comprehensive range of HR services.Currently for one of our clients, a large humanitarian organization with global reach, we are looking for candidates for the position of:
Financial and Administrative Specialist – humanitarian organization
00133181

• Validate all payments for the office, including local staff salaries, social security, tax payments, staff benefits, and deductions.
• Verify that all payments are properly documented and ensure compliance with IFRC financial procedures.
• Monitor balance sheet accounts at month-end and follow up on the reimbursement of private expenses from office staff monthly.
• Record petty cash and bank transactions daily in Re@dy (ERP), in line with cash disbursement guidelines.
• Assist in monitoring working advances provided to National Societies and staff, ensuring they are recorded, reconciled, and cleared regularly in the ERP system.
• Support the Finance Coordinator in preparing and monitoring program budgets, including revisions as needed.
• Lead the month-end closing process for office accounts, including journal preparation (petty cash, bank), processing financial transactions in ERP, and reconciling balance sheet accounts.
• Coordinate and follow up on obtaining approved project forecasts, reviewing, and preparing monthly cash requests.
• Ensure proper documentation and filing of monthly financial returns and upload scanned files to relevant folders.
• Assist in delivering finance training for Office and National Society staff when requested.
• Prepare financial reports and conduct financial analysis for programs as needed.
• Manage the timely updating bank signatories and banking matter of CCD bank accounts to minimize risk of financial loss.

• Manage and ensure compliance with documented administrative policies and procedures.
• Maintain tracking system for administrative services, contract and commitments, travel order / expenses claim records.
• Ensure the daily management and maintenance of organization’s buildings, including procurement of office equipment, furniture, supplies, and facilities, while promoting green and sustainable practices.
• Oversee the selection and management of office agreements (leases, equipment, rentals), ensuring their proper upload in the electronic contract system.
• Lead the delivery of Administrative Supplementary Services in the country, ensuring that service standards are consistently met.
• Organize travel arrangements for staff and visitors, including booking flights, accommodation, and managing IT/communication needs.
• Support internal and external event planning and implementation.

• University Degree in Finance, Business Administration, Commerce, or any other relevant fields
• Full professional accountancy qualification and knowledge of accounting softwares
• 3 years experience in audits, financial management and reporting, budgeting, accouting and administration
• Experience in budget preparation and control
• Knowledge of financial accounting systems (ERP)
• Establishment and enforcement of sound internal controls
• Fluency in written and spoken English & Polish

Expected salary

Location

Warszawa, mazowieckie

Job date

Sat, 09 Nov 2024 23:50:11 GMT

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