Financial and Administrative Assistant (m/f)

The Wilfried Martens Centre for European Studies, the official political think tank of the European People’s Party (EPP, the largest European-level political party of the centre-right), conducts activities on a wide range of policy-oriented, EU-related issues. The Martens Centre is an organisation that offers the unique opportunity to join an energetic team which lays the groundwork for the foundation’s ambitious plan of action. We are looking for a dynamic, motivated and innovative individual to fill the following opening: 

Financial and Administrative Assistant

Starting date is January 2025. This is a full-time Brussels-based position, under a Belgian working contract (temporary 1-year contract CDD, with a possibility of a permanent contract – CDI afterwards)

Key responsibilities:

• General administrative support for the Centre and its Executive Director;
• Assisting with financial management and compliance with EU financial regulation and applicable national legislation;
• Assisting with human resource management, including documentation;
• Managing and developing the database of the Centre;
• Following the discussion in the European Parliament regarding the Regulation and work of European political foundations;
• Managing the files and archives of the Centre, including the follow up of mail exchange.

Candidate requirements:

• university degree in finance, public administration, economics, European law, etc.;
• proven experience related to the job description of at least two years;
• experience in providing administrative support services to management;
• excellent written and oral command of English; knowledge of French/ Dutch is considered a strong asset;
• good knowledge of legal requirements and procedures, and strong attention to detail;
• excellent control of multiple tasks and ability to prioritise;
• experienced user of digital tools (especially Microsoft Office, Salesforce CRM, internet banking);
• sound knowledge of European and international politics and familiarity with the history and the tradition of the Christian Democrat, conservative and like-minded political parties of the EPP family.

Submission of application:

Applicants should forward a detailed CV and a cover letter by e-mail to [email protected] to the attention of Tomi Huhtanen, Executive Director of the Martens Centre, by 5 November 2024. When applying, please mention “Financial and Administrative Assistant” in the subject-line of the email message.

The applications will be reviewed, and the interviews will be organised on a rolling basis; early submission is encouraged.