FACILITY MANAGER

Job title:

FACILITY MANAGER

Company:

International School of Brussels

Job description

The International School of Brussels (ISB) is a dynamic, inclusive learning organisation committed to developing independent learners and international citizens. The school is a vibrant community in which students, teachers, staff and parents work together towards the achievement of our mission and goals.Introduction to the positionThe person in this position is responsible for the management of all campus buildings and spaces, as well as managing all aspects of campus support services including technical, cleaning, grounds maintenance and catering services. The person is also responsible for planning and managing renovation projects and ensuring strategic campus plans are developed and progressed. The primary goal of the person in this position is to ensure that the campus is maintained and developed to provide a safe and exciting learning environment for everyone in the community. Improving efficiency in the way the school makes use of its physical assets requires a truly hands-on approach. As such, reducing operating costs and increasing productivity are clear expectations for the Facility Manager. In this role, the manager works closely with the Safety and Security Manager.Key accountabilitiesStrategic developmentIn close coordination with the School Director and the Leadership team, the Facilities Manager will develop, coordinate and implement a Campus Management Plan, using effective budgeting and project management techniques.Team ManagementThe Facilities Manager has five direct reports: the Campus Support Team supervisor, the Chef Gérant (catering), the Technical Maintenance Supervisor, the Activities, Calendar & Events (ACE) Coordinator and the Facilities Coordinator. Furthermore, the Facilities Manager is responsible for the coordination, wellbeing and development of all support teams on campus, including the events, technical, handyman, cleaning, catering and grounds maintenance teams.FinanceThe Facilities Manager is responsible for the effective financial management of all Opex, Capex and Lifecycle budgets for campus maintenance and development. In this regard, the Facilities Manager meets at least once a month with the Finance Manager to monitor and control spend against budget.Board ReportingReporting to the Board Finance & Facilities Committee, the Facilities Manager is responsible for developing and providing effective and relevant KPI reports on facilities information including Financial, Operational, Environmental and Progress Indicators. The Facilities Manager is also responsible for preparing and delivering progress reports and future deliverables to the Finance & Facilities Committee and Board when required.

SustainabilityThe Facilities Manager is key to developing the campus in a sustainable manner with a focus on environmentally sound projects and procedures. In concertation with the support teams, the Catering team, the Environmental Committee and the Green teams from each school, the Facilities Manager will promote and implement effective long term sustainability procedures for the campus. They will also ensure waste and recycling best practice procedures are followed.Building records and legislationThe Facilities Manager will ensure up to date records of building condition, planned maintenance, reactive maintenance and risk assessments are maintained. They will ensure all building legislation is adhered to and that records of legal inspections are available on request.Contractor ManagementEnsure contractor management is aligned with best practice, including ensuring service reviews, tender evaluations and contractor performance reviews are conducted on a regular basis.Reactive maintenance managementEnsure there is an effective reactive maintenance procedure in place including a helpdesk service, with technical and non-technical support available at all times to support the educational needs of the school community.Planned MaintenanceEnsure there is a planned maintenance schedule in place and that the maintenance is effective, regular and monitored by the support team. Ensure service reports are provided by specialist maintenance contractors and are readily available.CommunityServe as liaison and maintain good relations with federal and regional authorities, police, fire brigade, community agencies and campus neighbors.Events CoordinationAssisting the Events Coordinator to ensure all school and community events are facilitated in a professional and effective waySkills and competences

• Certified Facilities Manager (preferably)
• Direct experience with facility management and project planning, preferably in other private and or public institutions
• Demonstrated understanding of technical building legislation, H&S and HACCP standards
• Excellent verbal and written communication skills in both English and French (bilingual fluency) proficiency in Dutch/Flemish not required but helpful
• Demonstrated leadership with strong customer focus
• Able to manage large and diverse teams
• Flexibility regarding working hours (for large events, projects)

If you are interested and want to apply, please send your cv to our HR Manager, Joëlle Luyckx –

Expected salary

Location

Bruxelles

Job date

Sat, 28 Sep 2024 07:18:29 GMT

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