Facilities Specialist

Job title:

Facilities Specialist

Company:

Ivanti

Job description

Who We Are:Ivanti is a global leader in IT systems and security management, service management, asset management, and mobility management and security solutions – helping organizations reduce risks and costs associated with managing their IT environment.Ivanti is experiencing significant growth worldwide. The company has received numerous awards for being a Top Place to Work, as well as many accolades for the products it develops. Our customer focus strategy is driven by the company’s core values, including innovation, accountability, teamwork, and trust, it’s an exciting time to join Ivanti.Looking for more than just a job? We like developing our people just as much as we like developing great products and servicesIf you’re passionate about what you do, are a champion of customer satisfaction and success, and interested in developing solutions that make a difference and in having fun while doing it, Ivanti is the place for you!About the Role:

• The Facilities Specialist will organise and coordinate administration duties and office procedures. The role is to create and maintain a pleasant work environment, ensuring high levels of organisational effectiveness, communication, and safety.
• The Facilities Specialist will report to the Director, Facilities (EMEA & India) and responsibilities include general building/office maintenance, receptionist and front of house duties and Health and Safety arrangements.
• A successful Facilities Specialist should have experience with a variety of office software (Outlook, Teams, Excel, Word etc.) and can accurately handle administrative duties.
• Ultimately, the Facilities Specialist should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Responsibilities

• Manages the operation of essential central services such as reception (front of house services), security, postage, cleaning, waste disposal and recycling, parking, meeting room bookings & arrangements.
• Ensures that all facilities premises are maintained and organises repairs according to corporate guidelines, relevant lease agreements, health and safety standards, and legal requirements.
• Recommends ways to operate facilities in more cost-efficient ways. Assists in RFP and vendor selection processes. Reviews estimates for facilities services, remodelling and repairs.
• Negotiates contracts for services and prepares agreements and purchase orders for approval.
• Organise, review, and implement all site H&S requirements, including training for First Aid and Fire Wardens.
• Ensure health and safety is upheld and adhered to by office staff.
• Place orders for stationery, condiments, coffee, fruit, milk etc. as and when required.
• Liaise with the building manager and security to arrange annual fire evacuations.
• Assist in the onboarding process for new hires by set up and activation of new starter access passes.
• Address employee’s queries regarding office issues.
• Liaise with facility management vendors, including cleaning, PPM and security services to review costs and SLA’s.
• Send all invoices to the Finance team for payment and resolve any finance related queries.
• Provide support for all office based and remote employees in the Netherlands as required.
• Support the Director, Facilities (EMEA &India) with projects across the region.
• General administration and adhoc facilities tasks as requested by the Director, Facilities (EMEA & India)

Qualifications and Experience

• Previous facilities experience successfully managing related services dealing with third party suppliers, lease agreements, and landlords is required.
• Must have demonstrable experience collaborating with key stakeholders’ sites with an awareness of the business and its priorities.
• Must demonstrate strong interpersonal skills with the ability to build relationships with key stakeholders.
• Must have excellent verbal, and written communication skills in both English and Dutch languages.
• Must demonstrate the ability to work on own initiative and independently, as well as working with others across various sites.
• Must have the ability to effectively use Microsoft Office Suite (I.e. Word, Excel, PowerPoint and Outlook).
• Must have excellent time management, decision making and organization skills

Education and QualificationsGraduation from an accredited institution with a minimum of a high school diploma, certification in Facilities Management or any combination of education and experience is required.TravelTraveling to other sites to ensure efficient, safe, and effective operation is a requirement. Visiting Den Bosch on a weekly basis is essential.

Expected salary

Location

Amsterdam, Noord-Holland

Job date

Fri, 09 Aug 2024 02:58:46 GMT

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