Facilities Coordinator in London, United Kingdom

Facilities Coordinator

Job ID

160142

Posted

27-Mar-2024

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Facilities Management

Location(s)

London – England – United Kingdom of Great Britain and Northern Ireland

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Facilities coordinator to join the team based in London. The successful candidate will ensure the premises are maintained in a timely and effective manner. You will also be required to monitor the building and systems on a day-to-day basis.

Principal Account abilities:

• Respond, complete, and update helpdesk tickets on a daily basis to ensure efficient resolution of facility-related issues.

• Ensure service levels are met by overseeing the maintenance and cleanliness of premises.

• Conduct daily walk rounds of buildings to identify any maintenance or safety issues.

• Adhere to planned preventive maintenance (PPM) schedules to ensure equipment and facilities remain in optimal condition.

• Set up meeting rooms according to specified requirements to facilitate smooth operations.

• Monitor critical plant systems to ensure no failures occur, minimizing downtime and disruptions.

• Implement measures to prevent health and safety incidents resulting from poor maintenance practices.

• Perform general maintenance repairs as needed to address any facility-related issues promptly.

• Fulfill call-out duties as required, including after-hours support for urgent facility matters.

• Manage postroom duties by sorting, distributing, and franking mail daily, including handling special and recorded deliveries.

• Coordinate courier services to ensure timely and efficient delivery of packages.

• Maintain service levels for coffee and vending machines to ensure availability and functionality.

Key responsibilities:

To ensure works logged via Service Insight, jobs are responded to and completed within the required timescales. Including, but not limited to:

• Simple general maintenance repairs (within own level of competence) to:

• Building fabric

• Building services

• Furniture and fittings

• Office equipment

• Moving of furniture

To complete maintenance schedules generated by the Service Insight within the required timescales. Including, but not limited to:

• Equipment checks.

· Portable Appliance Testing – Visual

Upkeep of Agile workspace

• To support reception & client as needed to carry set up meeting rooms, tidy IT equipment, chairs, clean whitewalls in meeting rooms, Quiet rooms & break out areas as needed.

• To update work progress / completion on Service Insight daily

• Issue, Retrieve, clean and repair lockers.

• Issue Purchase Orders & process invoices with back up paperwork for payment.

• Upkeep of stationery cupboard, ensure sufficient stocks available, order stationery as needed.

• Support the Staff lunches with team – monthly.

• Support, staff cover & walkrounds in We Work (Leadenhall) daily.

• Sort, distribute, scan, frank and post the mail daily.

• Manage & arrange courier bookings as required.

• Collect milk & distribute to fridges – AM. Monitor stock levels and adjust as required with milk supplier.

• Replenish coffee & milk, monitor stock levels, clean machine & reorder stock as needed.

• Daily Headcount/stats – Creechurch & Leadenhall

• To identify and correct problems / minor repairs requiring attention.

• Update Client re progress on all Helpdesk jobs logged.

• Assist Account Manager & M & E Manager with projects as required.

• To liaise and oversee maintenance/building contractors to ensure maintenance activities are undertaken in a safe and timely manner and are fully documented.

• Issue Permits to Works & H & S Contractors Leaflet to all contractors working on site.

• Call Out for out of hours problems as required.

• To ensure general tidiness of the office property

• To support and provide cover for other facilities roles within own competence.

• Manage day cleaner(s) and liaise with management on standards

• Reception desk cover during absences

• Management of basement / storage and maintaining an inventory log

• Any other reasonable duties as required.

About CBRE Global Workplace Solutions :

As one of CBRE’s core global businesses, Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building. Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings.

CBRE Group, Inc. is the world’s largest commercial real estate services and investment firm, with 2019 revenues of $23.9 billion and more than 100,000 employees (excluding affiliate offices). CBRE has been included on the Fortune 500 since 2008, ranking #128 in 2020. It also has been voted the industry’s top brand by the Lipsey Company for 19 consecutive years, and has been named one of Fortune’s “Most Admired Companies” for eight years in a row, including being ranked number one in the real estate sector in 2020, for the second consecutive year. Its shares trade on the New York Stock Exchange under the symbol “CBRE.”

Application Process:

Your application will be reviewed by our Talent Resourcing Team and you will be contacted if you have been successful in being short listed for the role.

Taking into consideration the costs of sponsorship, the nature of the role and the financial resources of the account in question, we are unable to offer sponsorship for this role.

No agencies please.

Please note: the job title shown above may be different to local job titles used in our business and issued on any contract of employment.

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CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)