Facilities Coordinator in Brussels, Belgium

Facilities Coordinator

Job ID

199478

Posted

02-Jan-2025

Service line

GWS Segment

Role type

Part-time

Areas of Interest

Administrative, Building Management, Facilities Management

Location(s)

Brussels – Brussels Hoofdstedelijk Gewest – Belgium

We are looking for a Temporary Facilities Coordinator, to join the team at ExxonMobil (Brussels)

Good knowledge of English, Dutch and French is required.

This position provides services support to the Facility Services provided by CBRE on the site of Brussels.

Roles and Responsibilities:

Reporting to the Soft service manager.

Main objectives lie within:

Provide daily guidance to local contracting supervisors for operations to a team of contractors.

Propose, optimize, and implement preventive maintenance programs aligned with the SLG (Service Level Guideline), OHGP (Occupational Health Global Practices) and eMerge expectations for related systems and equipment.

Assistance with assigned E&PS projects

Perform regular contractor safety evaluation.

Coordinate operating procedures with colleague E&PS coordinators and Technology/building stakeholders.

Assistance to invoice reconciliation; – payables.

Responsible for timely purchase orders and choice of suppliers

Coordination of Office space planning and Space Validation with BC Business Lines

Management of office furniture.

Coordination and follow up of facility tickets and maintain FMIS (Nuvolo expert)

Coordination of Art Validation

Provide Nuvolo training to BC tenants.

Maintain regular communications to BC tenants with regards to system updates

Maintain web-based E&PS/CBRE information (go to my facilities)

Back-up on Soft service tasks; appearances and grounds, locker management, laundry services, nameplates, key management etc….

• Assistance in communication with local customer.

• Perform regular safety evaluation in execution of moves, cleaning and catering.

• Responsible for timely requests on MOC (Management of change) or COD (Control of Defeat) when applicable.

Required skills:

• Degree of Facility Management or equivalent by experience, and practical skills related to Soft/Hard Services and planning/coordination.

• Practical knowledge of MS Office (on FMIS systems would be a plus)

• Team player

• Ownership of planning, budget and administration

• Problem solver, with good feeling for realistic and simple solutions

• Organizes own work and priorities within agreed objectives

• Good communicator to all levels of the local organization

Attitude: stress-resistant, flexible, open for new challenges, eager to learn

Languages: Dutch, English and French

Our offer

In return, we offer a temporary contract, fulltime position with an excellent salary and benefits ( cellphone, laptop,..) with fantastic opportunities for progression in a growing business. Our success is driven by motivated employees. Our human resources policy aims to create a favorable working atmosphere where talented people can evolve and where attention is paid to a good balance between professional and private life. Results-oriented while having fun!

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)