Facilites and Office Services Clerk

Facilites and Office Services Clerk

Firm Summary

White & Case is an elite global law firm serving leading companies, financial institutions, and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.

With lawyers and staff operating from more than 47 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world’s key financial markets and our strengths in handling complex cross-border work.

It’s not just about our global network of offices and shared services centers; it’s the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It’s one of the reasons we attract and retain cross-border work.

Our lawyers are globally minded, enterprising, collaborative, and committed to excellence. Our people represent 90 nationalities and speak 80 languages.

Position Summary

Provides support and assistance in the day Milan Office Trainees and provides support to all legal and non-legal departments and practice areas with large printing and binding assignments, archiving activities, preparation of bibles, stationary supplies and other specific occasional projects which may involve facilities and reception

Duties and Accountabilities

Business administrator duties

• Prints documents
• Stationary check (multiple times during the day) and stationary orders (after check)
• Help facilities and reception with specific occasional projects or emergencies
• Archiving activities
• Perform all large printing and binding assignments requested by Practice Assistants (define number of pages)
• Prepare electronic bibles

Facilities support duties

• Runs errands outside the office when needed
• Sets the tables of meeting rooms in view of the meetings that will be held when needed (equipping the meeting rooms with water, food in case of lunches/dinner, etc.)
• Prepares and serves beverages during the meetings when needed
• Helps clearing and cleaning the meeting rooms tables as soon as the meetings end when needed
• Check the kitchens regularly and prepares dishwashers
• Checks bathroom regularly and reports issues if necessary
• Ensures that all copy room are equipped with paper and stationary
• Does small handiworks when required (e.g. hanging pictures, replacing bulbs etc.)
• Assist in the day-to-day maintenance of office spaces, ensuring that they are maintained by outside vendors and building maintenance
• Prepare and install office and secretarial station name plates. Frequently check to ensure that all name plates are accurate and up-to date
• Assist in ensuring that offices for new attorneys have been set-up and furnished appropriately
• Restocks the kitchen cabinets regularly during the day
• Supports in other activities which may be related to the above tasks as needed

Personal and technical skills

• Preferred experience in Hospitality industry
• Proactive, initiative taking, solution-oriented
• Organised, adaptable, with a flexible approach
• Good communication skills
• Ability to work under pressure and prioritise work to deadlines
• Enjoy working as part of a team
• Able to create and maintain good relationships with colleagues at any level
• Good knowledge of the English language
• Basic knowledge of Office

Location and Reporting

• This role is based in Milan.
• This role reports to the Office Operations & HR Manager in the Milan office

The firm may modify and amend this job description at any time in its sole discretion. Nothing herein creates a contract of employment or modifies the at-will nature of employment

The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

Primary Location

: Italy-Milan

Expected Workplace: Onsite

Job Posting

: Nov 5, 2025, 5:26:36 PM

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