Executive Secretary, Lystrup

Job title:

Executive Secretary, Lystrup

Company:

Terma

Job description

We are facing an exciting future with considerable growth and demanding changes, as we deliver advanced technologies and mission critical solutions for the defense and aerospace industry. Our systems provide security for people on land, at sea and in the air.
We are currently looking for an Executive Secretary to become part of this journey and contribute to our overall purpose – securing people through advanced technology.Your role in our teamAs our Executive Secretary, you will play a key role in ensuring the smooth operation of the administrative support to both Termas’s executive functions as well as different operational areas of our business by taking responsibility for providing high-level administrative and organizational support services. This position requires exceptional multitasking abilities, discretion, and professionalism, as you will work closely with senior executives, board members, and internal as well as external stakeholders. You will be responsible for critical administrative functions, coordinating meetings, and maintaining communication flow between the executive team and other departments.Organizationally, you will be a part of the corporate legal department and will refer to and cooperate closely with Terma’s General Counsel.How you will make a meaningful contributionYour key responsibilities include the following:

• Coordination of board and chairmanship meetings for Terma’s Executive Board
• Managing board materials in connection with and between board meetings, uploading materials for the board on the assigned platforms
• Coordinating meetings and requests as well as reviewing and commenting on various communication and materials
• Collaboration with e.g. Global Finance Marketing and HR on various administrative matters
• Administration of company MitID, E-Boks, VIRK and similar
• Handling workflows between various stakeholders including Thomas B. Thrige’s Fond, Terma Board etc.
• Reporting to the Danish Business Authority (Erhvervsstyrelsen)
• Updating company data in the Business Authority/CVR register
• Handling Penneo and other digital signatures
• Administrative work related to the arrangements with the notary and legalization of documents at the Ministry of Foreign Affairs (Apostille) or otherwise
• All administrative tasks related to Thomas B. Thrige’s fond, and the performance of its purposes incl. Related to the TBT Kolleguim and granting of funds
• Handle contact with external public or private stakeholder is support of Terma’s administrative obligations, registrations and legal formal requirements

Bring your world class expertise into playYou are fluent in English in both speech and writing. Moreover, you have excellent IT-skills.
In addition you:

• hold a Bachelor’s degree in Business Administration, Communication, an administrative education, or a related field of study, or you have relevant working experience e.g. as a Legal Secretary or similar professional secretarial
• have experience from a similar position and understand corporate processes as well as working with e-Boks, Penneo, MitID and the CVR register
• have solid familiarity with corporate governance processes, including board meetings, reporting, and document management
• must have very solid administration skills and thrive with days that does not necessarily look the same, but are filled with inquiries for assistance on administration and coordination
• possess good communication skills and know how to target your audience. You have strong communicative and writing skills
• understand and accept the importance of handling confidential information with the needed discretion and professionalism

As a person, you have strong work ethics and a high level of integrity. You have a can-do attitude and are known for finding proper solutions even in times of high pressure. Moreover, you are very well-structed, organized and have skill and interest in creating systems and processes for workflows. Finally, you have a collaborative attitude with the ability to work effectively in a team-oriented environment. By nature, you are positive and possess a sound sense of humor and enjoy working with various stakeholders, both internally and externally.We are an international company representing world class expertise, delivering complex and high-tech products. We value our colleagues and our meaningful contributions to securing people through advanced technology. You will also experience that we have a strong focus on your development, teaching you useful new competences and further strengthening current ones, both professionally and personally. Our company culture is autonomous and engaging, and we acknowledge the importance of flexibility in a great working environment.
When joining Terma, we promise that you will experience: Great people, challenging tasks, world-class expertise, and meaningful contribution in your daily work.Benefits at Terma
At Terma, we prioritize the well-being of our employees, ensuring they are well taken care of. Joining our team comes with a multitude of perks designed to enhance your social life, cultural experiences, and health.
International Environment: Explore great teamwork and professional sparring with colleagues around the world
Flexible Working Hours: Enjoy the opportunity to work flexible and the option to work from home up to two days per week. Internet connection at home is paid by Terma.
Comprehensive Benefits Package: Receive a 10% paid pension along with a beneficial health care and insurance package. Enjoy discounts from various business partners.
Well-being Perks: Opportunity to enroll in our on-site massage-offer at our locations in Denmark
Social and Professional Events: We have an active staff association that arrange a variety of social activities and events to bring all of our colleagues together.
Competence networking across professional experts in Terma: Professional presentations and knowledge sharing across the organizationWe encourage all individuals to apply for our job openings, as we are dedicated to fostering a diverse, equitable, inclusive, and welcoming workplace. Our commitment to these DEIB principles means we value and celebrate the unique backgrounds, perspectives, and experiences of each team member. We strive to ensure that every employee has equal opportunities to succeed, feels respected and valued, and experiences a strong sense of belonging within our organization.
We encourage you to leave out photo, age, and name.To ensure that your application will reach us and is properly processed, we only accept applications via www.terma.com. Applications will be processed continuously.Do you have any questions regarding the position?Feel free to contact Hiring Manager on e-mail: [email protected]Bear in mind that candidates for this position must be able to obtain a security clearance by the Danish Defense Intelligence Service. This entails that candidate, as a minimum, have stayed within NATO/EU for the last 7 years only interrupted by short stays abroad.The Denmark based high-tech Terma Group develops products and systems for defense and non-defense security applications, including command and control systems, radar systems, self-protection systems for aircraft, space technology, and aerostructures for the aircraft industry. TERMA | Allies in innovationThe high-tech and innovative Terma Group develops products and systems for defense, non-defense and security applications, including command and control systems, radar systems, self-protection systems for aircraft and vessels, space technology, and aerostructures for the aircraft industry.Headquartered in Aarhus, Denmark, Terma has subsidiaries and operations across Europe, in the Middle East, in Asia Pacific as well as a wholly-owned U.S. subsidiary, Terma Inc., with offices in Washington D.C., Georgia and Texas.Application deadline:
Ongoing

Expected salary

Location

Danmark

Job date

Sun, 26 Jan 2025 00:57:09 GMT

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