Executive Business Coordinator – Milan

Milan ‘- Lombardia – Italy

About The Role

AS CBRE Executive Business Coordinator you will be based in Milan, will report to the Country Executive Director and will support the coordination of the projects and the processes for the Business Units belonged to the Local Organization in Italy. You will provide also support in collecting data and managing financial and administrative activities interacting with clients and company functions based in Italy and abroad.

What You’ll Do

Projects & Processes

• Identify and help drive implementation of improving opportunities for GWS processes
• Support in monitoring the quality commercial performance through GWS KPIs
• Collect data for the Review Business Units presentation pack
• Liaising with the client regarding payment of invoices
• Support management of the headquarters from experience point of view
• Join executives’ meetings to track actions and keep pace
• Managing Leadership team collective agenda

Finance

• Creation and review of management reports such as P&L, WiP, Unbilled Revenue, Debt, OPO’s & Invoice Pool
• Raising Purchase Orders
• Policy and procedure compliance
• Processing supplier invoices and resolving any queries
• Weekly report submission to include WiP, Unbilled Revenue, Debt, Invoice Pool and OPO
• Drive high quality financial performance to influence P&L result.
• Ad-hoc reporting as requested by Business Unit or Business/Finance

Administration & Communication

• Logging hazards & customer feedback on the QHSE Management Portal
• Layout and Distribution of Internal Communications Using CBRE Tools
• Internal Event Coordination and Presentation Development
• Content Updating and Creation for the GWS Hub on SharePoint
• Manage signatures for executives under company compliance processes

What You’ll Need

• Bachelor’s degree
• Fluent English knowledge
• The role may require time flexibility and short-term business travels
• Excellent knowledge of office suite in particular Excel and power point tools
• Professional knowledge of AI Tools
• Empathic attitude and ability to build good relations with the main stakeholders
• Ability to work in team and goal-oriented approach

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate’s unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Service line: None

Read Full Description