Executive Assistant to the Business Unit Head

Create a better tomorrow with us.

We are looking for an Executive Assistant to be hired with a permanent contract in Milan within the Smart Infrastructure area.

Siemens is a focused technology company, pioneering intelligent solutions that transform the everyday in manufacturing, grids, buildings, and transportation. Our technology addresses real problems that affect the future of humanity.

You love to create an impact? From Day 1 you are empowered to make a difference for a better tomorrow with your full potential and creativity.

Your Challenge

As an Executive assistant your mission will be to support the Business Unit Head of Smart Infrastructure as part of a growing business with exciting challenges and opportunities for development within a collaborative and inclusive environment in the heart of Milan.

Some of the main activities will be:

• Prepare high-quality reports, presentations, and speeches to support business objectives.
• Oversee project and program development, acting as a timekeeper to ensure activities are completed on schedule and to a high standard.
• Act as a liaison, communicating effectively with internal and external stakeholders at all levels.
• Handle sensitive information with the utmost confidentiality and discretion.
• Proactively identify and solve problems, providing solutions and support as needed.
• Contribute to the team by embracing business goals and working collaboratively with colleagues.
• Manage the calendar and schedule of the Business Unit Head, including organizing meetings, appointments, and travel arrangements.
• Coordinate and manage special projects and initiatives as assigned by the Business Unit Head.
• Assist in the preparation and follow-up of meetings, including taking minutes and tracking action items

To be a perfect fit for this role, you would already have:

• Proven experience as an Executive Assistant in a multinational or complex company, supporting C-Level executives.
• Strong communication and interpersonal skills, with the ability to interact confidently at all levels.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Outstanding organizational and time management skills, with a flexible approach to work.
• High level of discretion, reliability, and the ability to handle confidential information.
• Demonstrated ability to think proactively and independently, with a problem-solving approach
• Experience working in a team-oriented environment.
• Passion to never-stop growing
• Respect and appreciation of each person’s uniqueness, willingness to co create and share knowledge
• Proficiency in English and Italian
• Eligibility to work in Italy

Preferred Qualifications:

Belonging to a protected category (as per Law 68/99).

What we offer

• Flexibility: trustful environment with an inclusive and flexible way of working driven by results,; hybrid and remote working enabled by innovative tools and devices, personal computer and smartphone; wi-fi connection reimbursement.
• Welfare: flexible welfare programs and health insurance extendable to your family; professional and extraprofessional accident insurance; free on-site lunch options.
• Never stop growing: plenty opportunities for continuous and individual learning journeys
• An inclusive team culture where you can be yourself

For more details about our welfare programs, please visit: Benefits e Welfare in Siemens Italia – Siemens IT

Join us and be yourself. Inclusion is our ambition!

Siemens is an equal opportunity employer, offering a safe and inclusive work environment, based on mutual respect and the appreciation of uniqueness, guaranteeing equal employment opportunities to all qualified candidates to unleash their full potential.

Address to us your desired working conditions/ environment. Typically, this kind of position is full-time, however please feel free to ask for a more flexible arrangement if that suits better to you.

For more details about Siemens Italia please go to: www.siemens.it

Our recruiting team is looking forward to getting to know you!

#MakeYourImpact #LI-Hybrid #LI-BM1

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