Executive assistant in Leuven, Belgium



Company Description

At AECOM, we’re delivering a better world.

We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.

Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team – 47,000 strong – driven by a common purpose to deliver a better world.

Job Description

Job Description:

The Executive Assistant will provide administrative support to the Benelux & France leadership team. This position requires resourcefulness, administrative skills, ability to prioritize and multi-task, change management and adaptability, excellent communication skills, collaboration, team building, and the highest degree of confidentiality.

Position requires presence in one of our offices in Benelux & France.


  • Leads complex and diverse administrative assignments seeing them through from conception to completion.

  • Coordinates webcasts, townhalls, conferences and/or events including meeting room reservations and logistics, A/V, meals, preparing meeting materials and can include attending the meetings and taking notes. Collaborating with other departments on special engagement projects. This could also entail some travel to meeting locations.

  • Support communications and works on a communication plan for the region with leadership team

  • Meets regularly with Benefrux MD to review status of projects; plan key events, meetings and upcoming travel; and prioritize open action items

  • Creates and maintains presentations, correspondence, reports, spreadsheets, and other necessary documents in response to and in anticipation of executive’s needs. Maintains well-organized digital and hard copy files and records for efficient retrieval of data or information when needed

  • Interacts and communicates with all levels within the company; develops effective networks with peers, as well as external professional groups

  • Anticipate business needs of leadership team, be proactive, troubleshoot problems and take initiative

  • Manages and maintains MD professional calendar in Microsoft Outlook, including assisting the MD with scheduling, within limits and at his/her discretion; applies understanding of MD’s priorities in scheduling meetings

  • Coordinates and processes all travel arrangements, itineraries, and agendas; compiling documents for travel-related meetings; and company credit card reconciliations and/or approvals in a timely manner

  • Enters, tracks, and processes departmental-level expenses and invoices for payment as needed

  • Identifies opportunities for process improvement and recommends special projects and initiatives related to general business administration

  • Perform other related projects and duties as assigned


  • 5 years experience

  • Strong experience working in Microsoft Word, Excel, Outlook, and PowerPoint

  • Experience composing and preparing correspondence and reports

  • Demonstrated excellent verbal and written communication skills, and experience

  • Experience managing multiple and changing demands, details, and deadlines

  • English proficiency


Additional Information

With infrastructure investment accelerating worldwide, our services are in great demand, and there’s never been a better time to be at AECOM! Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Join us and let’s get started.

ReqID: J10081212

Business Line: Geography OH

Business Group: DCS

Strategic Business Unit: Europe & India

Career Area: Administration

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