Executive Assistant Iberia

Job title:

Executive Assistant Iberia

Company:

Kimberly-Clark

Job description

Executive Assistant IberiaJob DescriptionYour JobYou’re not the person who will settle for just any role. Neither are we. Because we’re out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you’ll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands. In this role, you’ll help us deliver better care for billions of people around the world. It starts with YOU.About UsKleenex®. Huggies®. Scottex®. You already know our legendary brands—and so does the rest of the world. In fact, millions of people use Kimberly-Clark products every day. We know these amazing Kimberly-Clark products wouldn’t exist without talented professionals, like you.At Kimberly-Clark, you’ll be part of the best team committed to driving innovation, growth and impact. We’re founded on more than 150 years of market leadership, and we’re always looking for new and better ways to perform – so there’s your open door of opportunity. It’s all here for you at Kimberly-Clark.Led by Purpose. Driven by You.About YouAs the Executive Assistant Iberia in the International Family Care & Professional organization, you will provide administrative and organizational support to the Senior Director KCP EMEA, to the Country Manager Iberia and to the Senior HR Director EMEA, to ensure smooth functioning and efficiency in daily activities, making quick decisions and resolving operational problems with discretion and confidentiality.You will report to the Senior Director KCP EMEA.Location: we can offer a hybrid model (3 days on remote / 2 days per week at Madrid Office) for candidates already based in Madrid Area.YOUR KEY ACCOUNTABILITIES:1. Agenda Management:Coordinate and manage the executives’ calendars, scheduling appointments, meetings, and events, ensuring optimal use of time.Prioritize commitments according to their importance and urgency.2. Meeting Preparation and Organization:Organize internal and external meetings, including logistics preparation, agenda distribution, note-taking and minutes preparation.Ensure the correct availability of rooms and necessary equipment.3. Information and Documentation Management:Filter and manage correspondence, emails and phone calls, ensuring discretion and confidentiality.Prepare, review and archive documents, reports and presentations requested by the executives.4. Internal and External Communication:Be the point of contact between the executives and other departments or third parties.Handle communication with clients, suppliers and other stakeholders in a professional and courteous manner.5. Administrative Support Tasks:Manage corporate travel: flight reservations, accommodation, transportation, and itinerary creation.Make purchases, requests for materials, and coordination of special events.6. Financial Tasks:Manage expense reports and budgets related to executive activities.Coordinate payments, billing, and petty cash administration when necessary.

7. Assistance in Special Projects:Participate in the planning and monitoring of strategic and confidential projects at the request of the executives.Conduct research and gather relevant information for decision-making.WHAT WE NEED FROM YOU:Technical or university degree in administration, executive secretarial or related fields.Minimum 5 years of experience as an Executive Assistant or secretary at executive or managerial levelsExcellent time management and task prioritization ability. Ability to work under pressure and in dynamic environments.High level of discretion and confidentiality.Effective communication skills, both verbal and written.Advanced knowledge of computer tools (Microsoft Office, video conferencing platforms, etc.).Results Orientation, Attention to DetailProactivity and Problem Solving: ability to anticipate the needs of the executive and to solve unexpected situations quickly and effectivelyFluent in English and SpanishWe OfferFor a complete overview of our benefits, see .To Be ConsideredClick the Apply button and complete the online application process. A member of our recruiting team will review your application and follow up if you seem like a great fit for this role.Please submit your CV in English as it will be considered by English speakers.In the meantime, please check out the .#LI-HybridAnd finally, the fine print….For Kimberly-Clark to grow and prosper, we must be an inclusive organization that applies the diverse experiences and passions of its team members to brands that make life better for people all around the world. We actively seek to build a workforce that reflects the experiences of our consumers. When you bring your original thinking to Kimberly-Clark, you fuel the continued success of our enterprise. We are a committed equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, age, pregnancy, genetic information, citizenship status, or any other characteristic protected by law.The statements above are intended to describe the general nature and level of work performed by employees assigned to this classification. Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position.This role is available for local candidates already authorized to work in the role’s country only. Kimberly-Clark will not provide relocation and immigration visas support for this role.Primary Location Spain -MadridAdditional LocationsWorker Type EmployeeWorker Sub-Type RegularTime Type Full time

Expected salary

Location

Madrid

Job date

Wed, 23 Oct 2024 02:22:52 GMT

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