Executive Assistant (FGIII)

Please find the full vacancy notice on our website:  https://jobs.eurocontrol.int/jobs/executive-assistant-noc-eg-2024-fgiii-…

Directorate/Service: EGSD/OFF – Office of the Director

Your role

• Assist in the organisation, co-ordination and monitoring of projects and activities to ensure execution according to plan.
• Research, gather or co-ordinate information to prepare reports, WPs, briefings, presentations, etc. and assist in the analysis and review of content.
• Be present at meetings to minute, track and report on progress on agreed actions.
• Provide support (e.g. collect agenda items, gather data, prepare statistics and files) in the preparation of meetings with internal/external stakeholders and to any individual essential projects as required.
• Assist in the follow-up of changing priorities, provide feedback and brief on pending matters.
• Draft correspondence and pro-active follow-up on outstanding replies; ensure an appropriate and timely answer.
• Provide administrative support (manage agenda, organise meetings, make travel arrangements, sort and dispatch information, etc.) and ensure that processes are correctly applied.
• Act as a key point of contact for internal and external stakeholders.
• Carry out any other task in line with the main purpose of the job.

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