Executive assistant

Job title:

Executive assistant

Company:

Robert Walters

Job description

For an international organisation located in the heart of Brussels, we are currently looking for an Executive Assistant. In this role, you will provide an administrative support to an Executive Director active on a global scope./In this position as an Executive Assistant, you will be responsible for the following tasks:

Managing the calendar and organizing meetings (virtual meetings, conference calls, appointments, board meetings and general assemblies)
Preparing PowerPoint presentations and ad-hoc materials for meetings, take notes and draft summaries
Organizing/coordinating meetings abroad and handle all travel arrangements from A to Z
Answering, screening, and transferring incoming phone calls
Dispatching incoming correspondence by letters and email
Providing administrative support: preparing, editing, and translating documents and presentations, maintaining the filing system up to date, prepare regular reports, archive documents, etc.

The ideal profile of the Executive Assistant:

You hold a bachelor’s degree in Secretariat or equivalent by experience
You have at least 2 years’ experience as Secretary/Management Assistant/Executive Assistant (preferably in a non-profit and membership context)

You have a very knowledge of English both written and spoken
You have a very good command of the MS Office package. Knowledge of Outlook is required.
You like to make decisions, you can demonstrate maturity and autonomy in your work, and you are service & solution minded.
You have great organizational skills and time management is one of your strengths.
You enjoy evolving in a dynamic and challenging work environment, in an international and multicultural context.

Our client offers you:

A temporary contract in view of a permanent one, or a permanent contract directly
The possibility to be part of a fast-paced, dynamic, challenging, and international environment where your support is highly appreciated
An attractive salary package, homeworking possibilities, and learning & evolution opportunities