Executive Assistant

Job title:

Executive Assistant

Company:

LeasingTeam

Job description

LeasingTeam Professional supports Polish and global enterprises in sourcing key talent and in human resources management. The Agency specializes in permanent recruitment for mid- and senior level positions and in white-collar outsourcing. It successfully completes recruitment projects by applying a trademark ASSET® methodology that structures recruiter activities and boosts their effectiveness. We have offices in Gdansk, Warsaw, Katowice, Cracow, Poznan and Wroclaw. Professional is part of LeasingTeam Group – Poland’s largest group of exclusively Polish-owned personnel consultancy companies that for the past 15 years has been effectively linking candidates with employers and providing them with a comprehensive range of HR services.For one of our Clients – an international company in the SSC area – we are currently looking for:
Executive Assistant
00124900

• Schedule and coordinate meetings, appointments, and travel arrangements for the executive
• Arrange travel itineraries, accommodations, and transportation for the executive
• Prepare and manage travel expense reports
• Prepare agendas, documents, and presentations for meetings
• Take detailed meeting minutes and follow up on action items
• Screen and direct phone calls and emails to the appropriate parties
• Organize and maintain files, documents, and records, both physical and digital
• Prepare and edit reports, presentations, and correspondence
• Handle logistics, catering, and guest lists for events
• Build and maintain positive relationships with clients, partners, and staff
• Facilitate effective communication between the executive and other stakeholders
• Identify and resolve administrative issues and challenges
• Ensure compliance with company policies regarding privacy and data security

• 4+ years of experience as an Executive Assistant or in a similar support role
• Fluency in the English language (C1-C2)
• Proficient in Microsoft Office Suite and other relevant software applications (HCL Notes, Concur)
• Excellent time management and organizational skills
• Ability to work in dynamic environment requiring flexibility and high level of stress resistance
• Exceptional attention to detail and accuracy
• Ability to handle sensitive and confidential information with discretion and professionalism
• Proactive and able to work independently, as well as part of a team
• Strong problem-solving skills and ability to multitask effectively
• Strong interpersonal skills and ability to build relationships at all levels of the organization

Expected salary

Location

Lublin, lubelskie

Job date

Fri, 13 Sep 2024 22:41:57 GMT

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