Executive Assistant

Job title:

Executive Assistant

Company:

Deliveroo

Job description

The RoleAs an Executive Assistant you’ll be providing high quality support to our General Manager in France and to the broader Fr leadership team . In this role you will work closely with the General Manager and our Leadership Team to ensure they are well prepared for all internal and external interactions. You will also work in close collaboration with the Executive Assistant team in London.You will report to the General Manager. The role is based in our Paris Office.This position is a permanent contract with a start date in September.What You’ll Be Doing

• Managing complex Executive diaries including organising internal and external meetings across multiple locations
• Preparing and maintaining forward looking calendar to ensure time is best utilised and well managed, arrange refreshments for meetings as required
• Facilitate leadership meeting: preparing and communicating agendas for leadership meetings Secure meeting rooms for internal and external meetings, including external venue space as requiredArrange refreshments for meetings as required
• Partner with various stakeholders (e.g. Enterprise Tech, Facilities team) to support smooth running of the business
• Provide cover for other Leadership Support team members
• Register guests with reception and welcome them on arrival
• Research and book travel and accommodation
• Book ground transportation including taxis
• Ensure compliance with key policies, including but not limited to Travel & Expense policy
• Process expenses
• Raise purchase orders, process invoices Arrange courier services
• Establish, maintain and update key docs / doc repositories including shared drives
• Organise or support the organisation of team events/ offsites / workshops / socials
• Positively contribute to making the Leadership Support team a great team, including through organising or participating in team events
• Positively contribute to making Deliveroo a great place to work including through participation in social events and ERG events
• Provide ad hoc administrative support as required, including personal life administration or collecting lunch
• Manage ad hoc projects / initiatives as they arise
• Manage when relevant approvals / signatories / Workday administration on behalf of VP
• Partner with Comms team to ensure Introonet content remains accurate / up to date
• Partner with Comms team to support effective delivery of key employee facing projects / initiatives eg: Golden Wings
• Plan and support the delivery of org wide meetings / events eg: All Hands Prepare and communicate agendas for leadership meetings
• Partner with internal and external comms team to draft internal and external comms on behalf of Executive

Requirements

• 5+ years of experience working for a global company
• Must work calmly under pressure, excellent at making decisions and finding solutions at short notice
• Highly adaptable to fast-paced and dynamic environments, often dealing with rapid changes and evolving priorities
• Effective communication is essential, as EA often acts as a liaison between the executive team, various departments, and external stakeholders
• You embrace change in your day to day role and comfortable working in a role where you need to adapt and pivot across multiple tasks
• Maintaining confidentiality and building trust is vital
• Proficient use of Google Suite, Slack, Workday, Netsuite, Procurement Hub and Egencia
• Be a team player – collaborate and work closely with our team to ensure nothing falls through the cracks and provide support and assistance

Why Deliveroo?Our mission is to be the definitive food company. We are transforming the way the world eats by making food more convenient and accessible. We give people the opportunity to eat what they want, when and where they want it.We are a technology-driven company at the forefront of the most rapidly expanding industry in the world. We are still a small team, making a very large impact, seeking to answer some of the most interesting questions out there. We move fast, value autonomy and ownership, and we are always looking for new ideas.Workplace & DiversityAt Deliveroo we know that people are the heart of the business and we prioritise their welfare. We offer a wide range of great benefits in areas including health insurance, family support, finance support, community, convenience, growth, time away and relocation.We believe a great workplace is one that represents the world we live in and how beautifully diverse it can be. That means we have no judgement when it comes to any one of the things that make you who you are – your gender, race, sexuality, religion or a secret aversion to coriander. All you need is a passion for (most) food and a desire to be part of one of the fastest growing startups in an incredibly exciting space.We believe a great workplace is one that represents the world we live in and how beautifully diverse it can be. That means we have no judgement when it comes to any one of the things that make you who you are – your gender, race, sexuality, religion or a secret aversion to coriander. Deliveroo France was scored 99/100 on the Gender Equality Index 2023, demonstrating our commitment to diversity and equal opportunities. All you need is a passion for food and a desire to be part of one of the fastest growing companies in an exciting space.À compétences égales, ce poste est ouvert aux travailleurs et travailleuses en situation de handicap ou assimilés au sens de l’article L5212-13 du Code du travail. Deliveroo s’engage en faveur de la diversité, l’égalité professionnelle, l’emploi des personnes en situation de handicap.Please click to view our candidate privacy policy.

Expected salary

Location

Paris

Job date

Fri, 26 Jul 2024 05:42:59 GMT

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