Executive and Office Manager(m/w) in Diegem, Belgium

At Zimmer Biomet, we believe in pushing the boundaries of innovation and driving our mission forward. As a global medical technology leader for nearly 100 years, a patient’s mobility is enhanced by a Zimmer Biomet product or technology every 8 seconds.

As a Zimmer Biomet team member, you will share in our commitment to providing mobility and renewed life to people around the world. To support our talent team, we focus on development opportunities, robust employee resource groups (ERGs), a flexible working environment, location specific competitive total rewards, wellness incentives and a culture of recognition and performance awards. We are committed to creating an environment where every team member feels included, respected, empowered, and recognized.

What You Can Expect

The Executive and Office Manager is responsible for the support of the Sales Lead and Belgium site. The Executive and Office Manager is also responsible for the support in the organization of several Zimmer Biomet Belgium events for personnel (Kick-off meetings, sales meetings, New Year’s party etc…).

How You’ll Create Impact

• Administrative support for sales and marketing-related activities – booths, commercial and marketing meetings – sales meetings

• Administrative support of the sales and marketing teams – agenda management, expense notes, mailings, etc

• Maintain the Sales Lead calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.

• Responsible for overall preparation for key meetings and calls; support with agenda preparation, meeting invites, presentation consolidation, uploading of materials into Teams site, and taking meeting minutes.

• Organize the travel of the Sales Lead by making travel bookings through Concur and preparing, reconciling, and submitting travel expense reports.

• Manage the office reception and its team

• Manage office supplies & service provider/office supplier relationships

• Collaborate with site support functions and other functions to ensure smooth running of the facility

• Organize corporate events such as CSR projects, external staff meetings, etc.

• Coordinate internal event preparation and facility-related arrangements where required

• Manage relevant facility documentation

• Coordinate collection and archiving of legal entity paperwork not administrated by specific functions

What Makes You Stand Out

• Communication, accuracy, punctual

• Adhering to principles and values

• Planning and organizing

• Following instructions and procedures

• Adapting and responding to change

• Coping with pressure and deadlines

• High-level knowledge of MS Office ( Outlook-Word-Powerpoint-Excel)

• Experience with a CRM system, ideally Salesforce.com, SAP

• Demonstrated organization and project management skills, with the ability to work on multiple tasks simultaneously and balance priorities.

Your Background

• Bachelor’s degree in Marketing or Communication

• A combination of education degree and work experience will be considered

• Several years of experience in administrative or related roles, with experience supporting senior-level executives desired.

• Professional Dutch speaking with a perfect knowledge of French – ideally bilingual

• Excellent English skills are mandatory

Travel Expectations

Less than 10%

EOE/M/F/Vet/Disability