Event Project Manager

Are you passionate about event delivery in excellence?

Are you interested in leading ambitious EU projects on cutting-edge topics?

Are you eager to join a resourceful Events Team driving change for its clients?

Then, share with us your application and join ICF Next Events Team.

Job description:

ICF Next is one of the leading integrated communication agencies in Europe, specialising in large-scale events and campaigns across the European Union. We are looking for a creative and dynamic team player to fill the position of Event Project Manager. The ideal candidate has a solid knowledge of event management as well as strong project management skills; delivers physical, hybrid and online events in a qualitative and timely manner; oversees and monitors financially medium-scale event projects with communication elements; is commercial-minded and solution-oriented, leads and manages small project teams of event managers and other experts; contributes to the preparation of offers for event RfPs.

Responsibilities:

• Planning and delivery of small and medium-size event projects for the EU Institutions
• Coordination and management of small and medium-size event projects from A to Z
• Ideas and suggestions for enhanced, connected experiences to audience and stakeholders
• Daily contact with clients (mainly the EU Institutions)
• Strong and efficient project management skills
• Client point of contact (PoC) throughout the project ensuring quality delivery and control and sound financial management
• Budget management, monitoring and optimisation
• Coordination with internal creative and production teams involved in event projects
• Coordination with service providers, suppliers and network of local partners
• Day-to-day supervision of project tasks
• Quality control, time, change and resources management of projects
• Sustainable, innovative and inclusive event services
• Preparation of technical and financial offers and contribution to event-related tender offers.

Requirements:

• 5-6 years’ experience in event organisation and management in a communication environment, preferably for the EU Institutions and the European Commission. Experience in event organisation and delivery incl. stakeholders’ management, in more than 3 countries is considered an asset
• Excellent organisational and planning skills
• Strong project and time management skills (Prince 2 or PM2 certification will be considered an asset)
• Proven organisation and delivery of online and physical event projects (conferences, meetings, webinars, seminars, roadshows) with communication elements and networking and exhibition activities
• Knowledge of the Brussels market and ability to identify and contract event logistics suppliers and venues in Belgium and other EU countries
• Good knowledge of online registration, conferencing and engagement tools and platforms (like Zoom, Teams, Webex, Interactio, Sli.do, Hopin, etc.)
• Ability to manage small project teams
• Proven capacity to manage small and medium-range budgets
• Ability to work on the preparation of offers for Request for Services and Tenders/Bids
• Strong capacity of managing event projects in parallel during preparation and implementation.
• Focus on cost-efficient, novel, inclusive, gender-balanced and sustainable events
• Excellent knowledge of English and French (any other language i.e. German or Spanish will be considered an asset)
• Knowledge of registration tools like CVENT, Swoogo and B2Match is necessary.
• Ability to operate and use internal, corporate project management tools.
• Extensive understanding of Artificial Intelligence (AI) and its applications and limitations in event organisation and use of internal, corporate tools.
• University degree.

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Working at ICF

ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

Brussels, Belgium (BE75)

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