Event Logistics Manager, MICO26 – Olympic & Paralympic Games

Who We Are:

On Location is a global leader in premium experiential hospitality, offering ticketing, curated guest experiences, live event production and travel management across sports, entertainment, fashion and culture. On Location provides unrivaled access for corporate clients and fans looking for official, immersive experiences at marquee events, including the Olympic and Paralympic Games, FIFA World Cup 2026, Super Bowl, NCAA Final Four, and more. An official partner and/or service provider to over 150 iconic rights holders, such as the IOC (the Milano Cortina 2026 and Los Angeles 2028 Olympic Games), FIFA, NFL, NCAA, UFC, WWE, and PGA of America, the company also owns and operates a number of its own unique experiences. On Location is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company.

The Role and What You’ll Do:

We are seeking an experienced Event Logistics Manager to join our team. Logistics management will play a crucial role in the successful execution of the Official Hospitality Program for the 2026 Olympic and Paralympic Games in Milano-Cortina, Italy. In this role, you will be responsible for overseeing the logistical needs for all shipping and receiving of equipment with the MC26 Competition venues and On Location offices and facilities. Ensuring that equipment is delivered on time, with tight coordination of multiple FAs for all competition venues and hospitality spaces, in coordination with our cluster and venue production management teams. You will facilitate the logistics needs of our FAs to supply goods to multiple venues before, during, and after the event. You will own the Master Delivery Schedule by researching, tracking, and collecting information from our Warehouse Team and FAs at each location for all Load-in and Load-out phases. This position will report to the On Location General Manager in Milan.

• Lead key Logistics FA projects in collaboration with Warehouse and Logistics Managers, ensuring timely delivery and alignment with MC26 operational needs.
• Coordinate Vehicle Access and Parking Permit (VAPP) requests with the OCOG, managing approvals and distribution.
• Oversee the Master Delivery Schedule (MDS), ensuring accuracy, updates, and communication to all relevant stakeholders.
• Manage the Vendor Certification Program (VCP), for all logistics vendors, including compliance tracking and vendor onboarding.
• Develop and implement Warehouse and Logistics Standard Operating Procedures (SOPs), to be shared and applied across all MC26 Functional Areas.
• Support inventory system integration, including uploading and reconciling On Location data into the Avion platform.
• Ensure internal alignment through weekly coordination, including ownership of LOG FA Airtable deadlines and participation in meetings with MC26 Logistical Functional Areas.
• Oversee the entire logistics lifecycle, ensuring timely delivery and adherence to budgetary constraints.
• Work closely with each Functional Area of the project to ensure each FA’s logistical needs are collected and presented to our warehouse and delivery vendor for assessment, procurement, allocation, and management in accordance with On Location’s standards and policies.
• Develop and implement policies and procedures for the safe and secure transfer of all goods to and from each location.
• Work closely with Finance and Accounting to ensure all vendors are onboarded and have ongoing tracking of invoicing and payments.
• Provide regular reports to senior management on the status of technology procurement and inventory management.
• Performs other duties as assigned.

You have these:

• Bachelor’s degree in Logistics, Warehousing, or a related field.
• Minimum of 5 years of experience in logistics and warehouse management, with experience managing large-scale logistic solutions for events with multiple locations and goods.
• Strong project management skills, with the ability to manage multiple projects simultaneously.
• Excellent communication skills, with the ability to communicate effectively with every functional area.
• Experience in vehicle access policies and procedures for large-scale events.
• Experience in building and managing a logistics plan and master delivery schedule.
• Developing and implementing policies and procedures related to logistics to maximize efficiency and optimize workflows.
• Knowledge of logistics software, inventory management systems, processes, and budgeting.
• Experience in managing and tracking invoicing and payments with multiple vendors or suppliers.
• Proficient in desktop systems, including MS Office 365.
• Ability to work in a fast-paced, deadline-driven environment within a high-profile international project.
• Licensed to operate a vehicle in Italy.
• Fluency in both verbal and written English is required; proficiency in Italian is preferred.

We’d love if you also have these:

• Proficiency in verbal and written Italian language is preferred but not mandatory.
• Experience working in the ticketing, travel, or hospitality industry is preferred but not mandatory.

Location: This position is based in Milan, Italy

Working Conditions:

• Fixed Term Position – Location: Milan, Italy
• Working days are: Monday – Friday
• Travel: Within the Milano-Cortina region

How we work:

Endeavor is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week. We see immeasurable value internally and throughout the core of the businesses we support.

Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

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