JOB DESCRIPTION

Function title: Procurement Assistant

Reference: NOC-CF-2025-FGIII/1063

Location: Brussels

The selected candidate must reside either at this location or within a reasonable proximity that allows for the satisfactory execution of their duties.

Information about living in Brussels

Nature of the competition: Internal and external competition

Applicable regulations: Conditions of Employment of Contract Staff at EUROCONTROL

Function group: Function group III

Job level: 8-10 – Check salary simulations for the basic grade

Generic post: Assistant

Number of posts: 1

Duration of engagement: 3 Year(s) – renewal or conversion of the contract is possible under certain conditions – see “Useful information” section

Security clearance: Security vetting may be required in accordance with the relevant EUROCONTROL security policies

Directorate/Service: CF/PROC – Procurement Unit

Working arrangement: EUROCONTROL operates a hybrid working model that combines onsite presence with remote work opportunities. Remote working is subject to specific limits set out in internal rules and must align with business needs and managerial approval. Please note that full-time remote work is not permitted.

Competition publication date: 27/11/2025

Competition closing date: 08/01/2026 (23:59 Brussels time)

Reserve list: Applicable – See details in the “Useful information” section

Your team

Within the Directorate Central Route Charges Office and Finance, the Procurement Unit is responsible for managing the Agency processes and services related to procurement of goods and services, and establishing contractual agreements in a timely, effective and transparent manner, with appropriate consultation with key Agency stakeholders and internal business partners. The Procurement Assistant provides support across various business operations, ensuring the successful planning, coordination, and execution of activities related to areas such as supplier data management and purchase order management.

Your role

Your role will be to:

Assist in the planning and execution of activities related to procurement, ensure smooth operations, timely follow-up on actions and adhere to financial regulations and processes.

Establish and monitor purchase orders processing (including change orders) in the financial system, investigate deliverables’ issues and provide guidance on resolutions, while ensuring data accuracy, and proper handling of contract amendments.

Assist in data analysis and collaborate with business areas to support decision-making on ongoing purchase orders, identifying budget impacts and adjustments to be made.

Contribute to the creation and update of supplier data and ensure consistent and accurate information across relevant platforms.

Serve as one of the primary points of contact for internal partners and external suppliers, support and coordinate communication, gather feedback, address needs, and assist in providing recommendations to improve service delivery.

Contribute to the development and documentation of business processes and guidelines, and assist with the drafting and review of working documents, reports, presentations, etc.

Assist in organising and delivering training and information sessions to ensure all stakeholders are fully informed about established processes and the optimal use of related tools.

Support continuous process improvement and automation initiatives aimed at increasing operational efficiency and quality, through active involvement in projects introducing new tools and workflows.

Stay updated on relevant tools and processes to improve support capabilities and services/products.

Carry out any other task in line with the main purpose of the job.

Required qualifications, experience & competencies

Candidates must fulfil one of the following three requirements:

Completion of third level studies in a relevant field e.g. administration, contract management, financial matters and or systems, meeting European Qualifications Framework (EQF) Level 7 or higher followed by a minimum of 3 years of relevant working experience.

Completion of third level studies in a relevant field e.g. administration, contract management, financial matters and or systems, meeting European Qualifications Framework (EQF) Level 6 or higher followed by a minimum of 4 years of relevant working experience.

Completion of post-secondary education in a relevant field e.g. administration, contract management, financial matters and or systems, meeting European Qualifications Framework (EQF) Level 5 or higher followed by a minimum of 6 years of relevant working experience.
Refer to the European Qualifications Framework (EQF) .

Experience in contract management.

Experience with procurement modules and supplier data management in ERP financial systems (e.g. GL, AR, AP).

Drafting skills in English.

Communication: You are able to foster two-way communication.

Customer Focus: You adapt services to respond to customer needs.

Problem Solving: You anticipate and solve business problems.

Planning and Organizing: You know how to plan ahead and adapt as required.

Ability to work in a multinational and multicultural environment.

Professional conduct in line with the corporate behaviours of the Agency, i.e. result-driven, readiness to change, customer focus, integrity and team-player approach.

The working languages of the Agency are English and French. For this particular job, candidates must be proficient users of English at level C1 and of French at level B2.
The levels relate to the European-framework-reference Common European Framework of References for languages (CEFR).

Applications will be accepted from nationals of EUROCONTROL Member States only.

The selected candidate may be required to provide documentary evidence confirming they meet the minimum education requirements. They will be informed if and when specific evidence is needed. Please note that no offer (for external candidates) or appointment (for internal candidates) will be made until the necessary evidence, if required, is validated.

The selected candidate will be engaged for a period of three 3 Year(s) in accordance with the Conditions of Employment of Contract Staff at EUROCONTROL.

Renewal(s): This contract may be renewed several times, but its total duration, including all renewal periods, may not exceed nine (9) years.

Conversion: Conversion to an undetermined duration contract is possible where all of the following cumulative conditions are met: the post is confirmed as being of a lasting nature; the staff member has completed at least five years of service; the staff member’s performance has been satisfactory; and the conversion is in the interests of the service. Conversion is therefore not automatic.

The selected candidate must successfully complete a probationary period of nine (9) months before being established in the post.

The successful candidate shall be engaged in principle at the basic grade of the advertised grades.

Candidates declared suitable who are not selected for the post will be placed on a reserve list for similar roles. The reserve list will be valid for one year from the closing date of applications.

Information on salary and benefits can be found on our Careers site

EUROCONTROL is an equal opportunities employer. We are committed to equality and diversity. In the event of equal merit, preference may be given to the applicant from the under-represented diversity characteristics in order to complement diversity of teams and rebalance the workforce.

Candidates should go to our Careers site and read the tips on how to apply.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements