EU Finance and Reporting Associate

Full Vacancy HERE

Organizational Context and Scope

Under the overall supervision of the Head of the EU Compliance – Finance and Contracts Unit and the direct supervision of the EU Financial Compliance Officer, the incumbent will be responsible for providing technical assistance to IOM Regional Offices and Country Offices worldwide in financial, budget and reporting management of EU funded projects.

Responsibilities and Accountabilities

1. Provide technical assistance to IOM Country Offices (COs) and Regional Offices (ROs) worldwide on EU funding related financial and administrative subjects to help ensure that donor’s requirements are complied to.
2. Provide general technical information to project development officers and project managers on finance matters (budgeting, monitoring, revision, reporting, etc.) as well as on contractual conditions related to EU funded projects.
3. Review budget and financial reports for EU projects to ensure financial and administrative compliance with donor’s requirement, liaising with the involved Country Offices, Regional Offices and IOM central services as applicable.
4. Monitor budget consumption of the EU centrally funded projects and/or other EU funded project as assigned, and alert on unusual trends.
5. Regularly update and maintain EU funded project database, as assigned, with financial and contractual data for follow-up, tracking and risk assessment purpose and timely alert supervisors whenever needed.
6. Contribute to maintaining proper internal controls as well as facilitate adhering to any applicable contractual, administrative and compliance related requirements.
7. Support the EU Financial Compliance Officer in external verification/ audit exercises announced by the EU Institutions by assisting in the provision of information, revision of documentation and drafting of audit responses, as and when required.
8. Provide supervisors with recommendations to enhance the quality of EU funded projects budget and financial reporting functions.
9. Prepare request for payment for EU centrally signed projects and follow up on the collection or return of funds.
10. Assist in the organization of training activities and preparation of materials, concerning the EU regulations and financial management for IOM staff whenever required. Deliver EU funding related trainings as assigned.
11. Contribute to the Unit’s knowledge management, including collection and analysis of information, feeding the knowledge sharing platforms and tools, contributing to dissemination of innovative and best practices.
12. Participate in internal and external meetings, as well as undertake duty travel for monitoring and capacity building missions, as required.
13. Perform such other duties as may be assigned.

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