JOB DESCRIPTION

Directorate-General Taxation and Customs Union (DG TAXUD)
of the European Commission
Selection reference: TAXUD/C0M/2025/2763 Domain*: European Public Administration
Where: Unit.TAXUD.Bl – Processes and Data, Customer Relationship and Planning, Brussels Staff category and Function Group: Temporary agent 2b – Administrative agent Grade range: AST-SC 1 AST-SC 2
Publication deadline: 06.01.2026 – 12.00 (Brussels time)

WE ARE
The mission of the Directorate General Customs and Taxation (DG TAXUD) is to promote fair and sustainable policies that generate revenue for the EU and its Member States and ensure that EU citizens and businesses benefit from global trade and a safe and secure Single Market protected at Its borders.
The mission of Directorate B is to lead the strategy, planning and design of the digital agenda for EU customs and taxation policies, as well as to implement customs tariffs policies. The Directorate is actively involved in negotiating the Customs Reform proposal and contributing to the implementation of the new Carbon Border Adjustment Mechanism (CBAM) within the framework of the Green Deal. The prospective establishment of a Customs Authority is expected to have significant implications for the Directorate’s work, with initial preparations already under way. The creation of the European Customs Authority and its Data Hub will likely result in a transfer of resources from the Commission to the new Agency, presenting new opportunities and challenges for staff. Substantial preparation will be required from the Directorate and its managers in the coming years to ensure a smooth transition.
Within Directorate TAXUD.B, Unit B1 “Processes & data, customer relationship and planning”, a dedicated team of 40 professionals coordinates a wide array of tasks. These include managing the business projects related to the Union Customs Code electronic systems, overseeing the Multi Annual Strategic Plan for electronic customs (MASP-C), and defining and maintaining the EU Customs Data Model. This unit is also responsible for the legal and policy aspects of the EU Customs Single Window (Regulation (EU) 2022/2399), which is a cornerstone of the digital cooperation between customs and partner competent authorities at EU borders.

WE PROPOSE
A diverse and dynamic role providing administrative, logistical and secretarial support to the Head of Unit and the unit.
A variety of tasks including the organization of committees, meetings and project groups. Daily tasks are in the domain of supporting the UCC teams of about 10 people. It entails norma secretarial work such as handling mail, mission orders, management of functional mailboxes, ARES and MIPS. Furthermore, it consists of coordination tasks at unit level, for instance in relation to reporting or briefing requirements.
Unit B1 is supported by two secretaries, each responsible for assisting specific sectors and organising meetings with the Member States.
The unit applies a flexible and cooperative approach with respect to the work organization, within the normal constraints of the work. More specifically, the job also involves support to the Head of Unit, working in a close tandem with the other secretary of the unit as well as coordinating closely with colleagues in the directorate and other directorates.

WE LOOK FOR
The ideal candidate should have a background in office management, supported by relevant training and a minimum of 2 years of professional experience.
We are looking for an official who has a strong understanding of secretariat management and is proficient in using electronic tools.
Flexibility to adapt to new demands is essential. The candidate should be able to integrate well into a team and also have the ability to work independently and proactively to meet deadlines, particularly those related to meeting coordination.
The candidate must be capable of effectively managing office tasks and organizing meetings.
In return, we offer a motivated and supportive team environment, as well as the opportunity to benefit from flexible working hours.
The working languages of the Unit are English and French.

HOW TO EXPRESS YOUR INTEREST?
You should send your documents in a single pdf in the following order:
1. your CV 2. completed application form.
Please send these documents by the publication deadline to [email protected] indicating the selection reference TAXUD/C0M/2025/2763 in the subject.
No applications will be accepted after the publication deadline.