JOB DESCRIPTION

Secretary

in DG MOVE – European Commission

Job title: Secretary

Domain: Support Staff

Where: Unit MOVE.DDG2.D.1, “Maritime Transport and Logistics” – Brussels

Function Group: FG II

Contract Type: 3b

Express your interest until: 12.12.2025 – 12.00 (noon, Brussels time)

WE ARE

The Directorate-General for Mobility and Transport (DG MOVE) is responsible for developing and implementing European policies in the transport field. Within DG MOVE, Directorate D covers ‘‘Waterborne transport”, embracing Maritime transport and Logistics, Maritime safety and well as Ports and Inland Navigation matters.

Unit D1 is responsible for Maritime Transport and Logistics. Its mission is to develop and implement the EU maritime transport and logistics policy to establish a well-functioning sustainable, effective and open market for maritime transport services and logistics. Unit D1 is also responsible for international dialogues with major shipping partners and for trade facilitation aspects, including digitalisation. It oversees the policy on the European Maritime Single Window environment, Fuel EU, and on the electronic freight transport information. It enforces EU legislation on the freedom to provide maritime transport services within and between Member States and with third countries.

The Unit currently consists of 24 persons.

WE PROPOSE

Unit D1 of DG MOVE is seeking to hire a secretary to complete the team of four assistants.

The position will consist of providing administrative support and secretarial assistance to the colleagues in the unit. The successful candidate will be responsible for agenda management, handling correspondence, managing mailing lists and functional mailboxes, and coordinating contributions to briefings and speeches.

Additionally, the role encompasses logistical support for meetings, expert groups, and conferences, including room reservations, ordering supplies, and document preparation.

The secretary will also act as an information point, welcoming visitors and ensuring the smooth flow of communication within the unit.

WE LOOK FOR

We are looking for a dynamic, results-oriented, and proactive colleague contributing to a positive and collaborative working environment. The candidate should be able to work both independently and as part of a team, effectively prioritising and coordinating tasks and supporting colleagues.

The ideal profile for the job is someone with at least two years of relevant experience in operational and administrative support. The candidate should be well-versed in administrative procedures with the ability to manage records, documents and mail handling effectively. Previous working experience in the European Commission is an advantage.

The position also requires excellent communication skills in English. Knowledge of French and other EU official languages would be an advantage.

HOW TO EXPRESS YOUR INTEREST?

With a view to guaranteeing equal access to all, the Commission recruits from an open database of spontaneous applications. The present call for interests aims at helping the recruiters to identify potentially interested candidates within this database.

In practice, to express your interest, please follow the subsequent two steps:

If you are not registered yet in the open EPSO database, please do so at the following address: . Please select under selection procedures for contract agent the CAST permanent profile that best suits your education and experience.

You should send your documents in a single pdf in the following order:
1. your CV 2. completed application form.
Please send these documents by the publication deadline to [email protected] indicating the call for interest reference EC/2025/MOVE/501668 in the subject.

No applications will be accepted after the publication deadline.