JOB DESCRIPTION

WE ARE

The mission of unit C4 is to provide the operational response to migration management in the Mediterranean by supporting national authorities in Italy, Malta, Cyprus and Spain in handling the migration flows on their territory at all stages, in coordination with EU Agencies, international organisations and relevant actors on the ground. This includes assisting the competent authorities in setting up adequate first and second line reception structures at the relevant level, implementing relocation decisions and other distribution mechanisms, ensuring effective asylum and return procedures, improving border management, protecting unaccompanied minors and other vulnerable groups and promoting integration policies for legally residing third country nationals. Moreover, in Italy, the Unit monitors specifically the implementation of the “hotspot” approach, as defined in the Regulation on the European Border and Coast Guard, including the modalities of cooperation at the hotspot areas and the coordination of the activities of the various players involved. In the Member States covered, unit C4 provides appropriate reporting, analysis and evaluation of the migratory situation and the migration management support provided.

C4 is responsible for the policy and legislative framework addressing countering migrant smuggling, which forms part of a comprehensive EU migration policy. This includes the follow-up of the Global Alliance to Counter Migrant Smuggling, as well as other activities such as the Anti­Smuggling Operational Partnerships (ASOP) and on legislative side the implementation of the Facilitators Package, the Regulation on European Network of Immigration Liaison Officers (ILOs) and the Employers Sanctions Directive.

Finally, unit C4 coordinates the implementation of the Search and Rescue approach as defined in the New Pact on Migration and Asylum, in close cooperation with the relevant Units in DG HOME and in the Commission. The unit is organised in teams of which one is located in Brussels and responsible for horizontal coordination, while the other teams are deployed on the ground and have country-specific responsibilities.

WE PROPOSE

Unit HOME C4 is seeking to hire one secretary.

We propose an interesting position in a friendly team and dynamic working atmosphere. The successful candidate will provide secretarial and administrative support to the Head of Unit and the Unit itself, and work in a team with other administrative assistant(s) ensuring each other’s back-up.

The job consists of a variety of tasks contributing to the smooth running of the unit, including assisting the Head of Unit with administrative support (agenda, meetings, etc.) and in staff matters (SYSPER: time management, job descriptions, hiring processes) as well as general support to the Unit (newcomers, offices, stationery, monitoring deadlines and workflow, etc.) The successful candidate will follow up on ARES incoming requests (letters) and filing system, translation requests, and will act as IT and logistic questions/contact point (Staff Centre). S/he will also assist colleagues organizing meetings on the logistical aspects (scheduling, booking rooms, VC, V-passes, catering, etc). As back-up to their colleague, s/he will mainly be following up on briefing requests (BASIS), missions (MIPS) and the incoming requests in the functional mailboxes of the Unit. The successful candidate will liaise with other colleagues in the Directorate, in the DG, as well as logistics and other services in the Commission, and relevant stakeholders outside the Commission.

WE LOOK FOR

We are looking for a colleague who is a team player, with a high sense of responsibility, adaptability and service-oriented approach. S/he should be dynamic, motivated, eager to learn, able to organize her/ his work and work both autonomously and in a team. The successful candidate should have excellent planning and organizational skills, the ability to prioritize and deliver within tight deadlines, attention to details, as well as a positive and people- oriented attitude. Prior experience in secretarial and administrative work and practical knowledge of the Commission’s administrative procedures and IT tools (e.g. ARES, SYSPER, E-POETRY, BASIS, MIPS) would be an advantage.

Fluency in English is required. Knowledge of French would be an advantage.

How to Apply

You should send your documents in a single pdf in the following order:

1. your CV 2. completed application form.

Please send these documents by the publication deadline to HOME-NOTIFICATIONS- [email protected] indicating the selection reference H0ME/C0M/2025/2057 in the subject.

No applications will be accepted after the publication deadline.