JOB DESCRIPTION

WE ARE

The Secretariat-General is at the heart of the European Commission. Under the authority of the President, it serves the College and ensures collegiality, consistency, and efficiency of the Commission’s action. The Secretariat-General steers and coordinates the Commission’s work to ensure that its initiatives and operations are aligned with the political guidelines of the President.

Directorate SG.A ‘Corporate Governance, Transparency and Resources’ of the Secretariat-General supports the Secretary-General and Deputy Secretary-General I Chief Operating Officer, in steering the Commission corporate governance bodies. It manages the Corporate Management Board’s secretariat and subgroups (the Information Technology and Cybersecurity Board, the Information Management Steering Board, and the Group of Resources Directors) as well as provides support to the chair of the Corporate Communication Steering Committee. Directorate SG.A coordinates corporate governance processes on the HR (incl. annual allocation), corporate IT and cybersecurity policy, data, information and knowledge management, greening, logistics, and buildings policy. It is also responsible for business continuity – at local and corporate levels – and stand-by arrangements.

Unit SG.A.6 drives the implementation of the Secretariat-General’s digital strategy by assisting the Secretariat-General in digital transformation of its policy, coordination, and administrative processes. The unit closely cooperates with central services and aligns the Secretariat-General’s digital transformation to the corporate policies, standards, and rules. Unit SG.A.6 is responsible for the SG IT governance and portfolio management and delivers secure and innovative digital solutions meeting corporate and Secretariat-General needs. It delivers and operates corporate information systems supporting the institution’s transparency policy, EU Law enforcement, or EU policy and law-making. It promotes process efficiency, the digital workplace of the future, modern collaborative ways of working, and the attainment of digital skills for staff from the Secretariat- General, Cabinets, and IDEA. Unit A.6 prepares the Secretariat-General’s annual information technology plan and manages the related budget. It is in the lead for cyber-security, and it hosts the function of 5G Local Informatics Security Officer (LISO). Unit A.6 provides support to internal and external communication campaigns and activities of the Secretariat-General, for the web and other publications, including producing and editing audiovisual materials, and managing internal websites. The unit counts almost 80 staff members, of whom 20 are statutory staff. The sector for digital solutions comprises 5 administrators, 2 assistants and 1 contract agent and 58 service providers. We are a dynamic, motivated and friendly team working closely with our customers on a daily basis to deliver well-performing, user-friendly, quality systems and services. If you would like to work in a challenging, inspiring, open-door environment involving multiple contacts with units across the Secretariat-General, DIGIT as well as Cabinets then this could be your opportunity to give a boost to your professional career.

WE PROPOSE

1. A6 is seeking to hire a Project manager in the sector for digital solutions, which support core Commission processes. Our systems contribute to the institution’s openness and transparency (e.g. EASE providing electronic access to Commission documents, the Register of Commission Documents, the ATMOS system for the publication of meetings and missions, the Data Protection Records Management System and the Transparency Register), to better law making (e.g. the Better Regulation Portal/Have your say) and to the monitoring of the implementation of EU law in the Member States (e.g. the THEMIS system).

As project manager, you will:

• actively participate in the digital transformation and modernisation of the Secretariat- General;
• organise, coordinate and steer the project teams under your responsibility;
• manage and motivate the teams to deliver high-quality applications which satisfy user expectations;
• control and manage the lifecycle of the digital solutions under your responsibility;
• supervise and monitor the activities under your responsibility against the planning within the time, budget and human resources available, scale the use of resources and take action in case of deviations;
• contribute to the delivery of standard PM2 artefacts (business cases, project charters, use cases, architecture canvas documents, data protection by default and by design questionnaires, IT security plans, project and operations status reports, etc.);

WE LOOK FOR

The ideal candidate:

• is motivated and customer-oriented;
• has very good soft skills and experience in managing teams;
• has the ability to coordinate with other services;
• has experience in information system project management, are proficient in the Commission’s PM2 and agile methodology, and able to deal with both business and technical stakeholders;
• has an understanding of the corporate system architecture and are committed to implementing the corporate digital strategy that promotes the reuse of corporate solutions and building blocks;
• has technical knowledge of the tools or technologies used (e.g. Java, application servers, databases, DevSecOps, cloud, etc.). Having a software development background and understanding software engineering challenges are assets;
• is familiar with the Commission’s IT governance processes;
• has integrated security, data protection and quality management considerations into their daily work routines;
• is interested in assuming responsibility for people and projects and can operate autonomously;
• is very good multi-taskers, organised, proactive and able to deliver on several priorities at the same time;
• enjoy working in a team where responsibilities may adjust in line with work load and project cycles;
• is open to life-long learning;
• has very good oral and written communication skills in English and a good command of French.