JOB DESCRIPTION

Administrative assistant

in DG BUDG of the European Commission

Job title: Administrative Assistant

Domain: Economics, Finance and Statistics

Where: Unit DG office – Brussels

Function Group: FG III

Contract Type: 3b

Express your interest until: 05.12.2025 – 18.00 (Brussels time)

WE ARE

The Directorate General for Budget (BUDG) is the central service of the European Commission in charge of the management of the EU budget throughout the annual and multiannual cycle, from the preparation of the draft budget and the Multiannual Financial Framework to implementation and the final discharge by the European Parliament.

DG BUDG is also responsible for the legal framework applicable to the implementation of the EU budget by the different institutions, agencies and Member States.

DG BUDG plays a key role in promoting sound financial management and is also responsible for the Commission’s debt issuance and loan administration for NextGenerationEU.

In this context, DG BUDG has a strong performance culture and aims to ensure that the EU budget delivers concrete results and added value across all EU policies. DG BUDG consists of around 550 staff and is made up of seven directorates, five of which are based in Brussels, and two of which have staff shared between Brussels and Luxembourg.

The team of the Director-General is composed of 3 Assistants to the Director-General with 3 Administrative Assistants.

WE PROPOSE

An interesting position of administrative assistant (AST) to the Director-General supporting her in organisational matters and facilitating the work of the Directorate-General allowing that political objectives are achieved smoothly and that the expected outputs are delivered on time. Main tasks will include:

Act as first point of contact for the office of the Director-General, ensure a smooth running of the DG’s office on a day-to-day basis and monitor deadlines;

Manage, supervise and ensure the follow-up of the Director-General’s overall correspondence (oversee attributions, follow-up of Director-General’s emails, draft/screen replies, letters, ensure close monitoring of Decide for the DG);

Organise high level meetings for the Director-General;

Manage and organise the Director-General’s agenda;

Organise missions of the Director-General;

Ensure registration, processing and transmission of documents and incoming messages inline with the EC document management rules;

Initiate, organise and prepare briefing files for meetings, missions and conferences.

WE LOOK FOR

A highly motivated, dynamic, proactive, and efficient administrative assistant with proven excellent organisational, communication and interpersonal skills. The successful candidate must have the ability to prioritise work and deal with competing demands.

He/She must have sense of responsibility to ensure the respect of the procedures and deadlines. The ideal candidate should have a strong team spirit but also the ability to work independently. Hence, he/she should be proactive, able and willing to take initiatives and keen to solve problems and find solutions. It is also essential to show flexibility and adaptability to a changing environment.

He/She should be able to work effectively with colleagues in the DG team, and be willing to give a helping hand when needed. Our future colleague will be an excellent communicator.

A very good knowledge of English and French and excellent computer skills (Word, Excel, Outlook, PowerPoint, Teams) are required for this post.

Knowledge of the Commission working procedures and proficiency in using its IT applications (e.g. Ares, Sysper, MIPS, e-greffe, Decide, LegisWrite, Poetry, SharePoint, BASIS) would be an asset.

HOW TO EXPRESS YOUR INTEREST?

With a view to guaranteeing equal access to all, the Commission recruits from an open database of spontaneous applications. The present call for interests aims at helping the recruiters to identify potentially interested candidates within this database.

In practice, to express your interest, please follow the subsequent two steps:

If you are not registered yet in the open EPSO database, please do so at the following address: . Please select under selection procedures for contract agent the CAST permanent profile that best suits your education and experience.

You should send your documents in a single pdf in the following order:
1. your CV 2. completed application form.
Please send these documents by the publication deadline to indicating the call for interest reference BUDG/504981/GFIII in the subject.

No applications will be accepted after the publication deadline.