JOB DESCRIPTION

MAKE A DIFFERENCE – JOIN THE EUROPEAN COMMISSION

Do you want to help shape the future of the European Union? Make the planet greener,
promote a fairer society, or support businesses and innovation across the EU? Then come and
work for the European Commission where you can really make a difference!

Commission staff are a diverse group of people, who are motivated to help make Europe – and
the world – a better place. They come from the 27 Member States of the European Union.
Different nationalities, backgrounds, languages and cultures make the Commission a vibrant and
inclusive place to work.

WE OFFER GREAT JOBS AND GREAT WORKING CONDITIONS:

•

Interesting and challenging positions with plenty of opportunities for training and
acquiring new skills and competencies throughout your whole career

• Opportunities to move between different policy areas throughout your career
• A package of flexible working conditions including the possibility of teleworking – we

care about your work-life balance

• A competitive financial package, including comprehensive healthcare, accident and

pension schemes

• A multilingual, multicultural workplace where personal and career development are

strongly promoted

• Multilingual schools for your children

We recruit from a wide range of backgrounds and actively promote diversity and
inclusion:

We do not only recruit political scientists and lawyers but are also looking for all kinds of
profiles, including scientists, linguists, IT experts, data analysts and economists, as well as drivers
and engineers.

We are committed to equal opportunities and to fostering a rich, diverse and inclusive working
environment. We aim for our workforce to be representative of European society and strongly
welcome applications from all qualified candidates. We actively seek to create a workplace where
each staff member feels valued and respected, can give their best and can develop to their full
potential.

To promote diversity and establish a geographically balanced pool of candidates, we strongly
encourage applicants from Member States which are currently underrepresented in the European
Commission workforce to apply. These Member States are currently Austria, Cyprus, the Czech
Republic, Denmark, the Netherlands, Estonia, Finland, Germany, Ireland, Luxembourg, Malta,
Poland, Portugal, Slovakia and Sweden. Recruitment will however remain strictly based on the
merits of all applicants and no positions will be reserved for nationals of any specific Member
State.

For more information ec.europa.eu/work-with-us

STAFF RECRUITED ON CONTRACTS

In addition to permanent officials, the European Commission offers non-permanent positions.
There are two categories of non-permanent staff:

•

temporary agents are recruited to fill vacant positions for a set amount of time or
to perform highly specialised tasks.

• contract agents may provide additional capacity in specialised fields where an

insufficient number of officials is available or carry out a number of administrative or
manual tasks. They are generally recruited for fixed-term contracts (maximum 6 years in
any EU Institution), but in some cases they can be offered contracts for an indefinite
duration (in offices, agencies, delegations or representations).

For more information on different staff categories

(Reference: Call for interest EC/2025/PMO/422939)

Administrative Assistant
Coordinator of the tariffication team
and controls
In the Paymaster Office (PMO) of the European Commission

Job title: Administrative Assistant – Coordinator of the tariffication team and controls
Domain: Remunerations, Rights and Obligations
Where: Unit PMO.3 – Sickness Insurance I, Brussels
Function Group: FG III
Contract Type: 3a
Express your interest until: 12.01.2026 – 12.00 (noon, Brussels time)

WE ARE

The mission of the PMO (Paymaster Office or Office for the administration and payment of
individual entitlements) is to provide a high-quality and user-friendly service to beneficiaries by
promptly and accurately managing, determining and paying individual rights and expenses (e.g.,
salaries, pensions, sickness insurance reimbursements and mission expenses).

Unit PMO.3 “Sickness Insurance I” is one of the three units responsible for managing the Joint
Sickness Insurance Scheme (JSIS), which has almost 190.000 beneficiaries. The other two units are
in Luxembourg and Ispra. Unit PMO.3 is located in Brussels and consists of four sectors: (i)
Tariffication; (ii) Accidents and Occupational Diseases Insurance; (iii) Service to JSIS members, (iv)
Medical Authorisations, for a total of some 120 persons.

Sector PMO.3.001 (Tariffication) consists of 3 Teams and deals, inter alia, with the tariffication of
hospital invoices, requests for reimbursement of medical and funeral costs, the budget of the JSIS
including initiation and approval of lists of payment of related costs to members. The sector
comprises of 43 staff members.

WE PROPOSE

PMO.3 is seeking to hire one Administrative Assistant – Coordinator and Controls (FG III) in the
Tariffication team.

The selected candidate will join a team of 25 staff members which mainly deal with tariffication of
requests for reimbursement of medical costs. They will collaborate with other JSIS sectors within
the unit and in the units based in Ispra and Luxembourg.

(Reference: Call for interest EC/2025/PMO/422939)

In addition, the selected candidate will perform ex ante controls of the pricing of requests for
reimbursement of medical expenses processed by other pricing analysts, in accordance with the
provisions of the JSIS regulatory framework for all members and beneficiaries of the scheme.

WE PROPOSE

We are looking for an Administrative Assistant – Coordinator and Controls.

The ideal profile for the job should have the following:

• At least 3 years of sound work experience in analytical pricing of the requests for

reimbursement of medical expenses, verification of the beneficiaries’ rights and compliance
of supporting documents, and in corrections where appropriate;

• Experience in ex-ante control of reimbursement requests, in developing of working methods

•

and simplification of procedures;
Ideally, good knowledge of the rules and regulatory framework of Joint Sickness Insurance
Scheme;

• Good computer skills (Word, Excel, PowerPoint, Outlook) and willingness to invest in
acquiring sufficient knowledge of the Commission administrative procedures.

Additionally, the selected candidate should demonstrate the following personal qualities:

• Ability to work in a team and to communicate with external stakeholders;
• High level of service orientation, discretion, flexibility, and professional conscientiousness;
• A high level of resilience is required and understanding of the strict rules on medical secret;
• Good analytical and organisational capability, with high capacity to prioritise daily tasks;
• Proven ability to take initiatives and propose pragmatic solutions;
• Autonomy and pro-activity;
• Ability to work under pressure when necessary;
• Ability to plan and manage resources.
• Operational knowledge of French or English is essential, and good knowledge of the other

language is a strong advantage. Knowledge of any other EU language is an asset.

PMO is working towards full alignment of the Joint Sickness Insurance Scheme across sites. Your
functions and job content are likely to evolve as a consequence of these endeavours.

The candidates are susceptible, when needed by the service, to provide support to other Sectors.

(Reference: Call for interest EC/2025/PMO/422939)

HOW TO EXPRESS YOUR INTEREST?

With a view to guaranteeing equal access to all, the Commission recruits from an open database of
spontaneous applications. The present call for interests aims at helping the recruiters to identify
potentially interested candidates within this database.

In practice, to express your interest, please follow the subsequent two steps:

1.

If you are not registered yet in the open EPSO database, please do so at the following
address: CAST Permanent. Please select under selection procedures for contract agent the
CAST permanent profile that best suits your education and experience.
2. You should send your documents in a single pdf in the following order:

2. completed application form.

1. your CV
Please send these documents by the publication deadline to PMO-PUBLICATIONS-
[email protected] indicating the call for interest reference EC/2025/PMO/422939 in the
subject.

No applications will be accepted after the publication deadline.

(Reference: Call for interest EC/2025/PMO/422939)

ANNEX

1. Selection

 Am I eligible to apply?

You must meet the following eligibility criteria when you validate your application:

Our rules provide that you can only be recruited as a contract agent at the European Commission if
you:

General criteria:

• Are a citizen of a Member State of the EU and enjoy full rights as a citizen;
• Have fulfilled any obligations imposed by applicable laws concerning military service;
• Are physically fit to perform the duties linked to the position;
• Produce the appropriate character references as to suitability for the performance of the

duties.

• Have passed an EPSO CAST in the relevant Function Group for this position. At the stage of

the application, it is sufficient to be registered in the EPSO CAST data base.

Qualifications:

(a) Have a level of post-secondary education attested by a diploma OR
(b) a level of secondary education attested by a diploma giving access to post-secondary

education, and appropriate professional experience of at least three years.

Only qualifications issued or recognised as equivalent by EU Member State authorities (e.g. by
the Ministry of Education) will be accepted.

Languages:

• have a thorough knowledge (minimum level C1) of one of the 24 official languages of the

EU1

• AND have a satisfactory knowledge (minimum level B2)2 of a second official language of

the EU, to the extent necessary for the performance of the duties.

1 The official languages of the European Union are: BG (Bulgarian), CS (Czech), DA (Danish), DE (German), EL
(Greek), EN (English), ES (Spanish), ET (Estonian), FI (Finnish), FR (French), GA (Irish), HR (Croatian), HU
(Hungarian), IT (Italian), LT (Lithuanian), LV (Latvian), MT (Maltese), NL (Dutch), PL (Polish), PT (Portuguese),
RO (Romanian), SK (Slovak), SL (Slovenian), SV (Swedish).
2 For details on language levels, please see the Common European Framework of Reference for Languages
(https://europass.cedefop.europa.eu/en/resources/european-language-levels-cefr).

(Reference: Call for interest EC/2025/PMO/422939)

 What about the selection steps?

The selecting unit chooses from the EPSO database3 candidates with the appropriate profile and
invites them to an interview. For the interview a selection panel is set-up to assess the best
candidates. Due to the large volume of applications that we may receive only candidates selected
for the interview will be notified.

3 Therefore, candidates who did not pass already a CAST on the level Function Group III, should register their
profile at this address.

(Reference: Call for interest EC/2025/PMO/422939)

2. Recruitment

The candidate selected for recruitment will be requested to provide documentary evidence in
support of the statements made in the database and, where relevant, the call for interest.

The successful candidate will be required to undergo a mandatory pre-recruitment medical check-
up carried out by the Commission.

 Type of contract and working conditions

The place of employment will be in Brussels.

The successful candidate will be engaged as a contract agent under Article 3(a) of the
Conditions of Employment of Other Servants, in function group FG III. General information on
Contract Agents can be found at this link.

The grade or proposed grade range, as well as the step in that grade, will be defined on the basis
of the candidates’ previous professional experience, in accordance with Commission Decision
C(2017)6760 laying down the criteria applicable to classification in step on engagement.

The duration of the first contract will be 1 year. The contract may be renewed in the interest of
the service for a definite duration. If a second renewal of the contract is in the interest of the
service, the contract will be for an indefinite duration.

The duration of the renewal(s) will be defined according to the General Implementing Rules in force
at that moment (currently, Commission Decision C(2017)6760 on policies for the engagement and
use of contract agents).

Contract agents recruited in Function Group III have to successfully complete a 9-month
probationary period.

The pay of staff members consists of a basic salary supplemented with specific allowances,
including, where applicable, expatriation and family allowances. The provisions guiding the
calculation of these allowances can be consulted in the Conditions of Employment of Other
Servants. As a member of staff of the European institutions, your pay is subject to a tax raised by
those institutions.

The European Commission applies a policy of equal opportunities and non-discrimination in
accordance with Article 1d of the Staff Regulations.

(Reference: Call for interest EC/2025/PMO/422939)

Should you need further information on working conditions, please refer to Working conditions and
benefits of EU Careers.

For information related to Data Protection, please see the Specific Privacy Statement under “7.
Information to data subjects on their rights”, to find your rights and how to exercise them in
addition to the privacy statement, which summarises the processing of your data.

(Reference: Call for interest EC/2025/PMO/422939)