JOB DESCRIPTION

Job title: Administrative Assistant – Coordinator of the tariffication team and controls
Domain: Remunerations, Rights and Obligations
Where: Unit PMO.3 – Sickness Insurance I, Brussels
Function Group: FG III
Contract Type: 3a
Express your interest until: 12.01.2026 – 12.00 (noon, Brussels time)

WE ARE

The mission of the PMO (Paymaster Office or Office for the administration and payment of
individual entitlements) is to provide a high-quality and user-friendly service to beneficiaries by
promptly and accurately managing, determining and paying individual rights and expenses (e.g.,
salaries, pensions, sickness insurance reimbursements and mission expenses).

Unit PMO.3 “Sickness Insurance I” is one of the three units responsible for managing the Joint
Sickness Insurance Scheme (JSIS), which has almost 190.000 beneficiaries. The other two units are
in Luxembourg and Ispra. Unit PMO.3 is located in Brussels and consists of four sectors: (i)
Tariffication; (ii) Accidents and Occupational Diseases Insurance; (iii) Service to JSIS members, (iv)
Medical Authorisations, for a total of some 120 persons.

Sector PMO.3.001 (Tariffication) consists of 3 Teams and deals, inter alia, with the tariffication of
hospital invoices, requests for reimbursement of medical and funeral costs, the budget of the JSIS
including initiation and approval of lists of payment of related costs to members. The sector
comprises of 43 staff members.

WE PROPOSE

PMO.3 is seeking to hire one Administrative Assistant – Coordinator and Controls (FG III) in the
Tariffication team.

The selected candidate will join a team of 25 staff members which mainly deal with tariffication of
requests for reimbursement of medical costs. They will collaborate with other JSIS sectors within
the unit and in the units based in Ispra and Luxembourg.

(Reference: Call for interest EC/2025/PMO/422939)

In addition, the selected candidate will perform ex ante controls of the pricing of requests for
reimbursement of medical expenses processed by other pricing analysts, in accordance with the
provisions of the JSIS regulatory framework for all members and beneficiaries of the scheme.

WE PROPOSE

We are looking for an Administrative Assistant – Coordinator and Controls.

The ideal profile for the job should have the following:

• At least 3 years of sound work experience in analytical pricing of the requests for

reimbursement of medical expenses, verification of the beneficiaries’ rights and compliance
of supporting documents, and in corrections where appropriate;

• Experience in ex-ante control of reimbursement requests, in developing of working methods

•

and simplification of procedures;
Ideally, good knowledge of the rules and regulatory framework of Joint Sickness Insurance
Scheme;

• Good computer skills (Word, Excel, PowerPoint, Outlook) and willingness to invest in
acquiring sufficient knowledge of the Commission administrative procedures.

Additionally, the selected candidate should demonstrate the following personal qualities:

• Ability to work in a team and to communicate with external stakeholders;
• High level of service orientation, discretion, flexibility, and professional conscientiousness;
• A high level of resilience is required and understanding of the strict rules on medical secret;
• Good analytical and organisational capability, with high capacity to prioritise daily tasks;
• Proven ability to take initiatives and propose pragmatic solutions;
• Autonomy and pro-activity;
• Ability to work under pressure when necessary;
• Ability to plan and manage resources.
• Operational knowledge of French or English is essential, and good knowledge of the other

language is a strong advantage. Knowledge of any other EU language is an asset.

PMO is working towards full alignment of the Joint Sickness Insurance Scheme across sites. Your
functions and job content are likely to evolve as a consequence of these endeavours.

The candidates are susceptible, when needed by the service, to provide support to other Sectors.

HOW TO EXPRESS YOUR INTEREST?

With a view to guaranteeing equal access to all, the Commission recruits from an open database of
spontaneous applications. The present call for interests aims at helping the recruiters to identify
potentially interested candidates within this database.

In practice, to express your interest, please follow the subsequent two steps:

1.

If you are not registered yet in the open EPSO database, please do so at the following
address: CAST Permanent. Please select under selection procedures for contract agent the
CAST permanent profile that best suits your education and experience.
2. You should send your documents in a single pdf in the following order:

2. completed application form.

1. your CV
Please send these documents by the publication deadline to PMO-PUBLICATIONS-
[email protected] indicating the call for interest reference EC/2025/PMO/422939 in the
subject.

No applications will be accepted after the publication deadline.