JOB DESCRIPTION

Administrative Agent
Directorate-General for Budget (DG BUDG) of the European Commission
Selection reference: BUDG/C0M/2025/3085 Domain: Budget and Finances
Where: Unit BUDG 02- Communication and Knowledge Management, Brussels Staff category and Function Group: Temporary agent 2b Grade range: AST/SC1-3
Publication deadline: 15/01/2026 – 1200 (Brussels time)

WE ARE
DG BUDG is responsible for managing the budget of the European Union and plays a central role in achieving the Commission’s political priorities. As domain leader on financial management, DG BUDG has a growing strategic role at the heart of the Commission.
DG BUDG is committed to offer equal opportunities, foster a rich, diverse an equal and inclusive working environment.
Within DG BUDG, we are the Communication and Knowledge Management Unit. We manage all external and internal communication matters across the DG and promote the active sharing of knowledge on financial and budgetary matters within the Commission, as well as with Agencies, Bodies, and other EU institutions. Our team reports directly to the Director-General.
We carry out our mission by organising a wide array of communication and knowledge-sharing activities. We have also built and are operating a new corporate platform, BUDGpedia which aims to be a one-stop-shop for all finance and budget information in the Commission and beyond. Our team is regularly exposed to external stakeholders and carries high visibility in the Commission and beyond.
By pooling together in-house communication and knowledge management expertise, we aim to communicate to our external stakeholders and to the budget and finance community of the EU Institutions in a coordinated and sustained manner on all the key files of DG BUDG.

WE PROPOSE
Unit BUGD 0.2 Communication and Knowledge Management is seeking to hire one administrative agent:
Are you a team player who enjoys contributing to the smooth running of a unit and wants to contribute to fostering excellent interpersonal relations in our DG and beyond? Would you like to help the Head of Unit and the other colleagues with administrative matters, event organisation and logistic work in an agile way? Then this position may be for you.
We propose a challenging post as assistant to the Head of Unit to help with administrative tasks, while also supporting other teams in the field of knowledge management as well as internal and external communication. We offer interesting and varied work for someone who is seeking to expand competencies beyond secretarial work and would like to have many internal and external contacts with other DGs and agencies, as well as with our Cabinet and the Spokespersons’Service.
You will assist the Head of Unit as well as our entire team in administrative, horizontal and HR matters. This includes preparing correspondence, drafting small notes and meeting minutes, management of documents and correspondence, organisation of meetings and missions as well as assisting the Head of Unit with personnel administration (e.g. HR issues, job descriptions, training requests, and time management).
You may also regularly provide secretarial, organisational and administrative support to other work streams of the unit, in particular large-scale events.

WE LOOK FOR
We are looking for a dynamic and friendly assistant with a proactive approach to administrative work and capable of taking responsibility for his/her tasks.
The successful candidate will be a well-organised team player:
– Capable of working both individually and closely with the other colleagues in the various teams and maintaining good relations with colleagues
– Who identifies the synergies between the different teams
– Able to write coherently and concisely in English
– Experienced in the secretarial field in the Commission
– With strong attention to detail
– Having strong IT skills related to secretarial work, including ideally:
o booking meetings, o Word, Excel, PPT, o Ares, o Webdor, o CARES, o MIPS, o Basis
o MSTeams and Webex.

– Experience in administrative organisation of events would be welcome,
– Experience/ knowledge of financial matters would be an advantage. Written and spoken fluency in English
French (desirable)
HOW TO EXPRESS YOUR INTEREST?
You should send your documents in a single pdf in the following order:
1. your CV 2. completed application form.
Please send these documents by the publication deadline to HR-BXL-Officials-TA- BUDG(a)[email protected] indicating the selection reference BUDG/C0M/2025/3085 in the subject.
No applications will be accepted after the publication deadline.