Documentation Clerical – S2

Location:

Clonmel – Tipperary, Munster, Ireland

Salary:

Competitive

Type:

Permanent

Main Industry:

Search Secretarial, Office & Administration Jobs

Other Industries & Skills:

Education & Training Utilities & Services

Advertiser:

Boston Scientific

Job ID:

131214390

Posted On:

10 October 2024

Additional Locations:  N/A

Diversity – Innovation – Caring – Global Collaboration – Winning Spirit – High Performance

At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.

 

Purpose:

 

The Model Shop Team are delighted to offer the position of an Administrative DA role.  The successful candidate will work alongside our current administrator as well as the wider model shop team completing various activities that contribute to the successful running of the model shop.

 

Responsibilities:

 

-Administration of internal model shop ordering system (Service Now) to assign work orders between design team, internal build and external vendors.
-Preparing quotation requests for external tooling builds.  Ensuring all relevant manufacturing part files from Windchill and Capture are transferred to the vendors using file transfer software (FTP).
-Review vendor quotations and engage in pricing negotiations where deemed necessary
-Using MyBuy S4 to create purchase orders.
-Preparing shipping requests and shipments of tooling/parts to be distributed to vendors for modification or reference.
-Adding new vendors onto MyBuy S4 as required.  Preparing all required vendor information and documentation where necessary
-Weekly ordering of consumables, raw materials and standard parts.  Working with design team to establish details of standard parts to be ordered and updating of tracker with details.
-Creating chemical PO’s, requesting and uploading SDS (safety data sheet) certs online to the EHS Hub.
-Monitoring balance of blanket purchase orders and purchase card to ensure monthly budgets are not exceeded.
-Tracking tooling build orders to ensure orders are delivered on time and in accordance with the terms of the purchase order
-Checking delivery status for all externally ordered consumables, raw materials and standard parts. Collection, sorting and unpacking of deliveries.
-Analyzing order data and generating reports.
-Meeting daily with model shop team to highlight urgent orders and communicate any important information.
 

Requirements/Qualifications:

 

-Leaving certificate or Leve 5 with experience in an administrative role an advantage.
-Strong organisational, analytical, and problem-solving skills.
-Strong Microsoft office skills a distinct advantage
-Ability to work as part of a team and on own initiative.
-Well organised, motivated, process driven individual.
 

12 Month Defined Term Contract 

Requisition ID: 592745

As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most – united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility those values to everything we do – as a global business and as a global corporate citizen.

So, choosing a career with Boston Scientific (NYSE: BSX) isn’t just business, it’s personal. And if you’re a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you and look forward to connecting with you!

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