Documentalist

Job title:

Documentalist

Company:

Serco

Job description

Job IntroductionSerco is a leading Space Services Provider with thousands of skilled resources that has supported over 50 space missions on behalf of more than 10 Space or Government agencies around the globe, including the ESA and NASA.Serco has made significant contributions at ESA’s European Space Research and Technology Centre (ESTEC) in the Netherlands, supporting a wide range of space missions and projects. Serco has provided essential engineering, technical, and management services, playing a key role in logistics and operational support for missions. Serco’s expertise in spacecraft management, ground systems and data processing has earned them recognition, including ‘Best in Domain’ awards from ESA. Their long-standing partnership with ESA reflects their commitment to excellence and innovation in the space sector.On behalf of our client, the European Space Agency, we are looking for a skilled Documentalist to join our team at the esteemed ESA-ESTEC site, in the Netherlands.The purpose of this Multi-Directorate Documentation and Data Management Support Service is to perform the document management and control plus administrative tasks supporting the Project Management Support Offices and Organisational Units within ESA Directorates. The Documentation Management service function provides support in the areas of documentation management, configuration control, administration, and user support of electronic tools. The service supports Terrae Novae, ESA’s Human and Robotic Exploration programme referring to the new worlds from our three exploration destinations: Low Earth Orbit, Moon, and Mars.Main ResponsibilitiesAs Documentalist​ you will concentrate your activities on the following:

• Support the preparation (e.g., (formatting, document versioning control), the coordination of ESA final reports following completion of activities and specifically in CSC the reports for socio economic impact assessments, ensuring correct document versioning and archiving is maintained.
• Support the Directorate Organisational unit for coordination, preparation, internal review and publication of recurrent and non-recurrent documents prepared by ESA Executive for the Programme Board.
• Perform proof reading, formatting and editing to ensure documents are structured, written and formatted in a consistent manner prior to issuing.
• Produce or modify document templates to ensure compliance with GCDs or DRDs for recurrent documentation.
• Perform the planning, coordination and document readiness tracking for submission of papers to ensure the timely delivery of formal documents.
• Perform document generation, (e.g., flow-charts, graphics), proof reading, content compilation and editing for recurrent or non-recurrent ESA documents/reports.
• Support the Directorate Organisational unit for coordination and publication of documents prepared by ESA Executive for the Programme Board depository with correct security and safeguarding of the content.
• Support the coordination, preparation and perform the timely approval process follow-up of documents to AC and IPC, confirming the documents are structured, written and formatted in a consistent manner in line with AC documentation requirements.
• Establish and maintain the archive of documents.
• Support coordination and finalization of document data packs to be issued to EC, International Partners or Member States.

Successful CandidateDo you think you are the person we are looking for? See below what experience or knowledge you should bring:

• A bachelor’s degree from a recognised Institution of secondary studies or equivalent qualification in Business Administration (or Communications as relevant).
• At least 4 years of previous relevant work experience in a similar role.
• The candidate should have a broad knowledge to navigate around and understand formal communication and be able to analyse a range of issues within the complex institutional environments of ESA, EU and the relevant industrial landscape.
• Experience in documentation management and in the field of communication.
• A good sense of organisation.
• The work associated to this position can require handling of classified documentation.
• The candidate shall confirm to be eligible and willing to apply to a Personal Security Clearance from an EU country.
• The previous possession of a Personal Security Clearance will be considered positively.
• Be capable to execute activities with a high degree of autonomy.
• Deliver qualitative output under time pressure.
• Excellent interpersonal and communication skills as well as tact and discretion are required.
• Proficiency in the use of the Agency’s information systems and tools is an asset.
• Proficient in the English language, both written and spoken.
• Knowledge of another ESA member-state language is an asset.
• Candidates must be eligible to work in the EU.

About the CompanySerco is a leading provider of public services. Our customers are governments or others operating in the public sector. We gain scale, expertise and diversification by operating internationally across five sectors and four geographies: Defence, Space, Justice & Immigration, Transport, Health and Citizen Services, delivered in UK & Europe, North America, Asia Pacific and the Middle East. More information can be found atWhy should you join Serco ?

• Chance to contribute to innovation in the public services sector
• A company passionate about diversity and inclusion
• Permanent employment with comprehensive Serco Benefits package.

We are diverse and inclusive organisationAt Serco, we see people first and foremost for their performance and potential and we are committed to supporting the needs of all our colleagues. It’s a mix of people from different backgrounds, experiences and opinion that keeps our culture strong and vibrant.We believe in equity so we strongly encourage applications from a diverse range of candidates. Disabled applicants who meet the minimum criteria for the job are encouraged to apply and demonstrate their abilities in an interview. We also welcome a conversation about any adjustments that would make the interview process more accessible for you. Wherever possible we are open to discussions around flexible working and we operate a hybrid work structure in many of our business areas.In the UK we are proud to be a Disability Confident Leader in the government’s scheme and hold the Gold Inclusive Employer Standard; in Belgium we are partner of Diversicom and member of Charter der Vielfalt in Germany.If you have any questions please do not hesitate to reach out to The Serco Europe Recruitment Team​ImportantAny offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law.Please contact the recruitment team if needed​Data Protection:For more information on how the personal data is processed, please see the link .

Expected salary

Location

Nederland

Job date

Sat, 21 Dec 2024 04:45:10 GMT

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