Department Assistant – RareD and P&O

Location:

Warsaw, Masovian, Poland

Salary:

Competitive

Type:

Permanent

Main Industry:

Search Information Technology Jobs

Job ID:

132672367

Posted On:

03 February 2026

   

Are you proactive, curious, and energised by variety? Do you enjoy connecting the dots, anticipating next steps, and supporting teams in a way that truly makes things run smoother? If you bring a “can-do” attitude, love learning new things, and thrive in a dynamic environment with many moving parts, this role may be your next great step. 

We are looking for a Department Assistant to support Rare Disease (RareD) and People & Organisation P&O teams.  

Read on and apply today! 

Your new role 

As an Assistant RareD and P&O, you will play a pivotal role in ensuring smooth daily operations and supporting leaders across Rare Disease and People & Organisation departments. You will act as a central point of coordination, helping drive effective planning, communication and execution of activities. The role requires strong organisational skills, attention to detail and the ability to manage multiple priorities. 

Your key responsibilities will include: 

type=”disc”-
-Coordinating logistics for internal and external meetings, events and conferences, including travel and accommodation arrangements 
type=”disc”-
-Supporting department heads with project coordination and daily operational tasks  
type=”disc”-
-Maintaining organized contracts and ensuring compliance with requirements, including coordinating contract review forms, validation, and archiving 
type=”disc”-
-Managing invoices, purchase orders, expense reports and related documentation 
type=”disc”-
-Supporting and coordinating the tender process, ensuring compliance and maintaining up-to-date and structured documentation  
type=”disc”-
-Supporting the operations of the Novo Nordisk office reception 
 

Your new department 

Rare Disease is a specialised area within Novo Nordisk that focuses on improving the lives of patients with rare conditions. Our team is dedicated to driving innovation and delivering solutions that make a difference. The atmosphere is dynamic and collaborative, offering opportunities to contribute to impactful projects and initiatives. You will also have opportunity to collaborate cross-functionally with the Sales and Marketing team and Key Accounts Managers working on tenders. 

The People & Organisation team is equally dynamic, focusing on building a supportive and inclusive workplace where employees can thrive. Together, these departments offer a stimulating environment where your work has real impact, and you can grow your skills across coordination, communication, and project-oriented activities. 

Your skills & qualifications 

We are looking for a proactive and highly organised professional who thrives in a dynamic environment and brings a strong sense of ownership to daily operations. You will collaborate closely with colleagues and leaders across RareD and P&O, so a service-minded approach, strong communication skills and the ability to navigate multiple priorities are essential. 

To be successful in this position, we imagine you have: 

-A Bachelor’s or master’s degree  
type=”disc”-
-At least 2 years of assistant experience, while additional project management experience will be advantageous  
type=”disc”-
-Excellent organisational and communication skills 
type=”disc”-
-Solid knowledge of MS Office (Word, Excel, PowerPoint) 
type=”disc”-
-Communicative English skills to help you collaborate effectively with international partners – a strong advantage
type=”disc”-
-Ability to plan, prioritise, execute tasks and follow up effectively while anticipating potential challenges 
 

If you enjoy variety, learning new things, bridging different tasks, and seeing your work directly improve team efficiency, you will feel at home here, especially as this role offers hands-on opportunities to grow your project coordination and project management capabilities. 

Working at Novo Nordisk 

Every day we seek the solutions that defeat serious chronic diseases. To do this, we approach our work with determination, constant curiosity and a commitment to finding better ways forward. For over 100 years, this dedication has driven us to build a company focused on lasting change for long-term health. One where diverse thinking, shared purpose and mutual respect come together to create extraordinary results. When you join us, you’re not just starting a job – you’re becoming part of a story that spans generations. 

Deadline  

15 February 2026 

You do not need to attach a cover letter to your application, but please include a few sentences about why you are applying in your resume or CV. 

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

At Novo Nordisk, we’re not chasing quick fixes – we’re creating lasting change for long-term health. For over 100 years, we’ve been driven by a single purpose: to defeat serious chronic diseases and help millions of people live healthier lives. This dedication fuels our constant curiosity and inspires us to push the boundaries of what’s possible in healthcare. We embrace diverse perspectives, seek out bold ideas, and build partnerships rooted in shared purpose. Together, we’re making healthcare more accessible, treating and preventing diseases, and pioneering solutions that create change spanning generations. When you join us, you become part of something bigger – a legacy of impact that reaches far beyond today.

To help us track our recruitment effort, please indicate in your email/cover letter where (vacanciesineu.com) you saw this job posting.