Country Management Support Representative

Location:

Barcelona, Catalonia, Spain

Salary:

Competitive

Type:

Permanent

Main Industry:

Search Secretarial, Office & Administration Jobs

Other Industries & Skills: 

Information Technology

Advertiser:

Colt Technology Services

Job ID:

126696506

Posted On: 

14 April 2023

Colt provides network, voice and data centre services to thousands of businesses around the world, allowing them to focus on delivering their business goals instead of the underlying infrastructure.

Function: General Counsel

Reporting: Global Country Management Support

Location: Barcelona or Sibiu

This is a 1 year contract.

Role purpose

To provide business support to the Country Manager function by providing efficient administrative support to assigned teams and areas of the organization.

You’ll be closely collaborating with local teams and multiple stakeholders such as Country Manager, Senior Management Team (SMT), Facilities Management, local Finance & HR, Colt Ambassadors and CSR Champions among others.

Key accountabilities

-Provide support to the Country Managers such as organizing monthly Country Senior Management Team (SMT) meetings, including preparation of agenda, meeting minutes and follow-up on action points.

-Support with raising Purchase Orders in Ariba system and submitting Purchase request forms for one-time payments for approval and follow-ups.
-Support internal and external audits with logistics and communication between central and local teams.
-Act as the link between the central Business Continuity Management and the local teams during crisis management exercises.
-Support with obtaining signatures on various agreements/ contracts from country authorized signatories, acting as a link between teams ensuring we remain compliant and deadlines are met.
-Support for local Awareness campaigns, distribution of awareness messages and ensuring that local support is provided onsite.
-Facilitate communications from the Country Manager/SMT to the local employees.
-Support with the organization of networking events, local Staff Events and also CSR Ambassadors activities.
-Collaborate closely with departments in other business functions and being the interface with different stakeholders in the business.
 

Role specific requirements

Skills & Experience

-Minimum of 2-3 years’ experience as an Executive Assistant / PA / Office or Team Assistant Role
-Very good command of English and another European language would be desirable
-Ability to communicate and collaborate efficiently
-Advanced Microsoft Office Skills
-Planning and organizational skills
-Ability to work independently and be self-motivated
-Ability to think out of the box
-Ability to be flexible and adjust to changes in the working environment
-Self-motivation to achieve consistently high quality results
-Openness to share knowledge and best practices with other teams
-Ability to build strong relationships with colleagues and stakeholders
-High standards of customer service
 

Colt is a growing business that is investing in its people. We offer skill development and learning pathways  to help our people perform at their best, regardless of role and location. In addition to offering competitive salaries and incentive plans, a range of benefits and local rewards packages are on offer.

What we offer:

Colt is a growing business that is investing in its people. We offer skill development, learning pathways and accreditation to help our people perform at their best, regardless of role and location. The company supports diversity and inclusion in the workplace and has signed Diversity Charter.

In addition to offering competitive salaries and incentive plans, a range of benefits and local rewards packages are offered to staff. Colt recognises the importance of a work life balance.

Some benefit examples are:

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-Private health insurance

-Meal vouchers

-Two days off paid per year for volunteer activities

-Access to the Employee Assistance Program

-Flexible work schedule in accordance with company policy

-Bookster subscription

-7Card subscription

-LinkedIn Learning platform

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