Clinical Trial Administrator

Imperial College London

Job description
Job summary

The primary purpose of the post is to provide administrative and secretarial support to Professor Sudhin Thayyil and to the Senior Clinical trials manager in managing a large portfolio of national and international clinical trials and research, and in developing grant applications. The Clinical Trial administrator will work with the other research staff managing these trials and provide appropriate administrative support. The post holder will also work closely with the finance teams in preparing financial reports, grant costings and submitting annual reports to the funding bodies.

The post holder will lead a large multi-country clinical research program for developing new methods for preventing and treating hypoxic ischemic encephalopathy. Our current programs include HELIX trial (Hypothermia for Encephalopathy in low and middle-income countries) trial (largest hypothermia trial in the world and selected in the top 50 clinical trials in neonatal medicine); PREVENT (Prevention of Epilepsy by reducing Neonatal Encephalopathy) study involving 60,000 women recruited from several hospitals in India (NIHR RIGHT program), COMET (Cooling in Mild Encephalopathy versus Targeted normothermia) trial involving 430 babies with mild encephalopathy from 40 NHS hospitals (NIHR HTA); EMBRACE trial (Erythropoietin Monotherapy in Neonatal Encephalopathy in Low- and Middle-income countries) in India and Bangladesh involving 500 babies from several hospitals in India and Bangladesh (Thrasher foundation); and EDEN (Extended Darbepoetin in Neonatal Encephalopathy) involving 100 babies with neonatal encephalopathy in the UK (NIHR).

Duties and responsibilities

You will be responsible for administrative and secretarial activities, ensuring the efficient set-up and conduct of the clinical trials and other research.  You will prepare costings for grant applications in collaboration with the department section manager and will prepare annual and interim reports for funding bodies.  Another element of this role is to prepare and submit ethics (IRAS) forms in collaboration with the PI.

You will liaise with parents, clinicians, MR radiographers and out-patients clinics for organising MRI scans and neurodevelopmental outcome assessments and sending out letters to the GP.  You will organise transport or reimbursement of travel expenses to participants coming to follow-ups and appropriate reimbursements to the clinical team as approved by the chief investigator.  You will assist researchers with the development and review of trial documentation e.g. Participant-facing documents and study manuals and prepare documentation for archiving at the end of the trial.

Essential requirements

  • Bachelor’s degree or equivalent in biomedical/scientific field
  • Experience of clinical trial/project management experience including IRAS submission for ethics approvals

  • Evidence of strong IT literacy (MS Office)
  • Experience of working within the NHS or academic clinical research setting
  • Strong motivational skills
  • Evidence of ability to work independently as well as part of a team
  • Evidence of effective communication, negotiation, presentation and inter-personal skills
  • Evidence of ability to work with critical attention to detail and high levels of accuracy
  • Proven excellent organisational and time management skills to effectively handle conflicting priorities and ensure tight deadlines are met

Further information

This post is full-time and fixed-term for 1 year. It is based solely at Hammersmith House, Hammersmith Hospital, on the Hammersmith Campus.  This role is 100% based on site.

A DBS check will be required for this role.

Should you require any further details/information please contact Prof. Sudhin Thayyil ([email protected] )


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