Centre Administrator

Job title:

Centre Administrator

Company:

University of Glasgow

Job description

Job PurposeThe Centre Administrator role provides a range of administrative support across Research Projects / Schools / Centres within the College of Social Sciences. The role will work within a wider team which develops excellent relationships to ascertain and deliver the administrative needs of research-related activities. The post holder will have strong general administrative skills and will work to and uphold administrative processes and procedures in line with College and University policies. The role will be managed by the Research Admin Hub Coordinator and Research Operations Manager.Main Duties and Responsibilities1. Provide an efficient, proactive and flexible administrative support to Academic colleagues in the allocated areas (Research Projects / Schools / Centres).2. Record and maintain relevant data to enable an overview of research activity and related outputs.3. Act as a point of contact dealing with enquiries from internal and external stakeholders.4. Plan and coordinate travel bookings for internal and external stakeholders.5. Clerk and organise meetings including preparation and dissemination of papers, minute-taking and tracking of actions.6. Provide diary management support where appropriate.7. Organise, facilitate and promote research events, seminar and workshops.8. Support the development and maintenance of websites, social media accounts and/or other communication tools.9. Support internal and external stakeholders with University purchasing and procurement processes, working with suppliers, raising requisitions and monitoring budgets where appropriate.10. Organise and maintain files, folders and storage of relevant information adhering to University-wide policies and procedures.11. Contribute to a culture of continuous improvement by suggesting service improvements and implementing new processes to enhance quality of service.12. Any other relevant administrative duties as deemed required by the Admin Hub Coordinator / Research Operations Manager.Knowledge, Qualifications, Skills and ExperienceKnowledge/QualificationsEssential:A1 Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role. OR Scottish Credit and Qualification Framework level 7 (Advanced Higher, SVQ 3, HNC or equivalent), and experience of personal development in a similar role.

A2 Practice-based knowledge of establishing and delivering a comprehensive range of administrative services within a project or team environment.A3 Knowledge of governance and business processes in a large complex organisation.A4 Knowledge of process improvement.Desirable:B1 Knowledge and understanding of research funding.SkillsEssential:C1 Ability to prioritise workload and work to deadlines.C2 Well developed and demonstrable team working and leadership skills.C3 Excellent written and verbal communication skills.C4 Ability to work independently with minimum supervision, and collaboratively as part of a team.C5 Ability to use initiative and judgement to resolve issues and make informed decisions effectively.C6 Attention to detail.C7 Excellent IT and data analysis skills, and a high level of numeracy.Desirable:D1 Ability to engage with, and network effectively with relevant actors at varying levels of seniority across all sectors.ExperienceEssential:E1 Significant experience in a relevant role (with qualifications or evidence of progression), and/or development gained from relevant work experience.E2 Experience of working with financial information sufficient to monitor budgets and report financial details.Desirable:F1 Previous experience of supporting/advising academic staff. Terms and Conditions (use standard G5 template from HR).Terms and ConditionsSalary will be Grade 5, £26,038 – £30,505 per annum.This post is full time (35 hours per week) and fixed term for up to 12 months in the first instance.Please Note: The University would consider a secondment opportunity for this post. Applicants should seek clearance for release for secondment from their employers / line manager before making a formal application.There are 2 positions available.Closing Date: 27 February 2025 at 23:45

Expected salary

£26038 – 30505 per year

Location

Glasgow

Job date

Sat, 15 Feb 2025 02:01:09 GMT

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