Buyer

Buyer-241195

Primary Location

Italy-Naples

NATO Body

Joint Force Command Naples

Schedule

Full-time

Application Deadline

08-Sep-2024, 9:59:00 PM

Salary (Pay Basis)

: 4,192.44Euro (EUR) Monthly

Grade NATO Grade G10

Description

: 

TITLE: Buyer 

DIRECTORATE: Finance

GRADE: G10 (B-4)

SECURITY CLEARANCE: NATO S E C R E T 

Duty Location: Headquarters Allied Joint Force Command Naples, Italy

1. POST SUMMARY

Headquarters Allied Joint Force Command Naples is a Joint Headquarters, operating at the Operational Level, capable of executing effective command and control over assigned forces in order to achieve Operational effects in an assigned Joint Operating Area. As a Joint Force Command the relationships with other NATO Command Structure and NATO Force Structure Component Command Headquarters will change between baseline activities, crisis and conflict. It also provides Joint competencies to assigned NATO Force Structure Headquarters tasked to deploy as Joint Task Force Headquarters.

The Finance Directorate is responsible for all financial management operations, the safeguard and the correct application of all appropriated and non-appropriated funds approved for use by JFCNP.

The Purchasing and Contracting Branch (P&C) is responsible for the full spectrum of the contracting activities in accordance with Articles III and XXXII of the Financial Rules.

The Headquarters Support Section competes, awards and administers local contracts in support of base support activities and specific JFCNP customer requirements including non-personal service contracts and other core support contracts associated with the base support activities.

Within the Section the incumbent serves as a Purchasing and Contracting Buyer, assisting the Contracting Officer (CO) in the preparation and execution of contracts and purchase orders.

This post reports to: OJS BXCH 0010 – Section Head (Headquarters Support) – OF-3.

2. DUTIES 

The incumbent’s duties are:

Purchases, rents or hires services and merchandise for the Base and support elements.(Supplies can be routine or unique-one-of-a-kind-items that require finding of source to develop the product or unusual security enforcement items and foreign-made items)

Upon receipt of purchase requests, decides on the proper course of action, including identifying the supplier source, drafting shipping instructions, general provisions and legal clauses needed for the full processing of contract award.

Analyses market trends, negotiates favourable terms, and maintains current knowledge of a wide variety of dissimilar products and services.

Researches items nationally and abroad.

Advises customers on cost effectiveness of materials/services required.

Reports to possible concerned parties on new productions/services proposed to the branch.

Performs Credit Card procurement upon receipt of specific tasks from the Branch Head.

Undertakes work as part of a project team or working group as directed or assigned.

Under CO supervision authorized to negotiate contracts subject to approval. Authorized to execute small purchases within delegated authority, authorized to place call order and delivery orders.

Act as primary JFCNP P&C Buyer for all major JFC HQ Naples events. 

The employee may be required to perform a similar range of duties elsewhere within the organisation at the same grade without there being any change to the contract.

The incumbent may be required to undertake deployments in support of military operations and exercises, and/or TDY assignments, both within and without NATO boundaries up to 30 days.

The work is normally performed in a Normal NATO office working environment. Normal Working Conditions apply. The risk of injury is categorised as: No Risk

3. QUALIFICATIONS AND EXPERIENCE

Essential Requirements

Higher Secondary education and intermediate vocational training in supply chain management, commercial and mercantile law, logistics, inventory management, procurement or related discipline which might lead to a formal qualification with 2 years experience, or Secondary education and completed advanced vocational training in that discipline leading to a professional qualification or professional accreditation with 4 years post related experience.

At least 2 years of experience in procurement and supply chain management.

At least 2 years of experience in the negotiation of contracts subject to approval.

Must have an English Standard Language Proficiency level of ““professional” in Listening, Speaking, and “functional” in Reading and Writing (SLP 3322 based on NATO standards). 

Desirable Requirements

Specific experience in contracting.

Understanding of Operational Logistics.

Certificate in business administration, management, or a related field.

Formal training in the technical aspects of acquisition and logistics. 

4. POSITION AND CANDIDATE PROFILE

Personal attributes

Inter-personal sensitivity, diplomacy, courtesy and tact, along with strong good communication skills, are essential to interaction at all levels, within and without the organisation. Fluency and clarity of expression, both oral and written, characterise the incumbent. Professional judgement and initiative is required to develop and propose policy in new areas of professional competence. In addition to integrity, flexibility, and discretion, the incumbent must possess planning and organising, and critical thinking skills, and commitment. Must be able to set priorities. In possession of a demonstrated problem solving attitude, frequently works under pressure, works long/irregular hours, and carries high workload with tight deadlines. Exercises judgment in determining appropriate procurement methodology, in advising activities on acceptable courses of action, in making award recommendations. Works without direct supervision, in accordance with established procedures and general guidelines provided by branch chief.

Professional contacts

Executes duties and functions requiring frequent internal and external high-level contact including co-ordination and negotiation with senior civilian and military. The incumbent deals with a variety of staff involved in procurement activities like Fund Managers, Companies and Sale Department Managers, national elements of all countries represented at JFC HQ and collocated and subordinate commands. Interacts with national representatives during the negotiation of reimbursable procurement agreements and associated payments. When dealing with suppliers or commercial firms the incumbent should prove sound communication skill and mastery of commercial practices ranging from custom procedures to cost effectiveness. Negotiates prices and delivery schedules with companies from all NATO countries. Receives purchase requests from all base organisations and co-ordinates acquisitions with NATO personnel, both military (all ranks) and civilians.

Contribution to the objectives

The incumbent contributes to effective and efficient procurement management, participating in solving financial problems of international funds on behalf of NATO nations and military commanders. Contributes to mission objectives by establishing, monitoring and improving the supply and procurement procedures, in monitoring and simplifying internal procedures, in carrying out cost effective commitments which meet funds approved limits.

5. CONTRACT

The successful candidate will receive a three-year definite duration contract which may be followed by an indefinite duration contract. NATO-serving staff members will be offered a contract in accordance with the NATO Civilian Personnel Regulations (NCPRs). 

The basic entry-level monthly salary for a NATO Grade G10 in Italy is Euro 4,192.44 which may be augmented by allowances based on the selected staff member’s eligibility, and which is subject to the withholding of approximately 20% for pension and medical insurance contributions. 

6. HOW TO APPLY: 

1. HQ JFC Naples uses NATO Talent Acquisition Platform (NTAP), TALEO. 

In order to apply for this vacancy, please visit the platform at: https://nato.taleo.net/careersection/2/jobsearch.ftl?lang=en, and search for vacancies within the Headquarters of interest. 

2. Essential information must be included in the application form. Each question should be answered thoroughly. Expressions such as “please see attached CV”, or invitations to follow links to personal webpages, are not acceptable, and will be disregarded. Application forms must be filled out in English. 

3. Applications are automatically acknowledged within one working day after submission. In the absence of an acknowledgment please make sure the submission process is completed, or, re-submit the application. 

4. Shortlisted candidates invited to the interview phase, will be requested to provide, where applicable, copies of University diplomas listing the exams sustained, transcripts (that is, list of courses with grades and dates), for all pertinent university and vocational training courses. 

5. Candidates’ individual telephone or email enquiries about the submission of their applications cannot be dealt with. All candidates will receive a message indicating the outcome of their application.

Note that once you create your profile, you will be able to use it on NTAP to apply for other vacancies within NATO. 

Employment pre-requisites: 

Candidates are invited to submit their applications only if: 

• They are nationals of a NATO member country
• They are over 21 and under 60 years of age at the time of taking up their appointments. Appointments of definite duration may be offered to candidates of 60 years of age or more, provided that the expiry date of the contract is not later than the date at which the candidate attains the age of 65.

Additional information: 

A NATO security clearance and approval of the candidate’s medical file by the NATO Medical Advisor are essential conditions for appointment to this post. Applicants are not required to possess a clearance at the time of applying, but they must be eligible for a clearance. HQ JFC Naples will take action to obtain the required security clearance from the successful candidates’ national authorities. The selected candidate will be affiliated to the NATO Defined Contribution Pension Scheme (DCPS). For info please visit https://www.nato.int/cps/en/natolive/86790.htm

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