Asst-Executive – Asst-Executive, Sr (S)

Location:

Jefferson Parish, Louisiana, United Kingdom

Salary:

Competitive

Type:

Permanent

Main Industry:

Search Secretarial, Office & Administration Jobs

Other Industries & Skills: 

Manufacturing, Purchasing & Supply Chain

Advertiser:

Entergy

Job ID:

131199637

Posted On: 

06 October 2024

Work Place Flexibility:
Onsite 

Legal Entity:
 Entergy New Orleans, LLC 

Job Summary/Purpose

This position provides secretarial/administrative support directly to executives and officer levels and will exercise confidentiality, tact and diplomacy; will use business software applications (e.g., word processing, Excel, PowerPoint) to prepare correspondence, reports, presentations, agendas, minutes, etc. and may prepare responses to routine correspondence and inquiries; and will receive, screen and direct incoming calls, visitors, mail and e-mail, as well as maintain files, records, calendars and diaries, arrange business travel, coordinate meeting arrangements, and track expenses. This position will also participate in the development and implementation of secretarial standards, policies, and practices for the organization.

Job Duties/Responsibilities

-Provide secretarial and administrative support to the highest level of Vice Presidents and Officers in the company.
-Manage calendar, schedule events, travel arrangements, departmental meetings, and arrange conference calls.
-Manage correspondence and routine documents and presentations given minimal direction. Prepare and draft documents, spreadsheets, presentations, interoffice correspondence.
-Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc.
-Handle and manage multiple assignments, work within deadlines, and maintain confidentiality of departmental issues.
-Be proactive in forwarding work issues to the appropriate managers/supervisors.
-Participate as an Executive Core Team member during storm events, which may require travel with the President/CEO and requires EA to have a storm role.
-Work with other departments to plan, manage, and execute large corporate events.
 

Minimum Requirements

Minimum education required of the position

Typically requires vocational training, apprenticeships, or the equivalent experience in related field (not typically required to have a four-year degree).

Minimum experience required of the position

Executive Asst – 8 years

Executive Asst, Sr. – 10+ years

Minimum knowledge, skills, and abilities required of the position

Highly skilled in all Microsoft applications; proficient in preparing PowerPoint Presentations and excel spreadsheets, highly organized and able to maintain multiple calendars and schedules simultaneously

#LI-LB1

Primary Location:

Louisiana-

New Orleans Louisiana : New Orleans 

Job Function:

All Other Jobs
FLSA Status:

Nonexempt 

Relocation Option:

No Relocation Offered
Union description/code:

NON BARGAINING UNIT-NBU 

Number of Openings:

1
Req ID:

#
Travel Percentage:

Up to 25%
An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please click here to view the EEO page, or see statements below.

EEO Statement: The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. 

The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.

Accessibility: Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant, employee, or third party on his or her behalf. If you are an individual with a disability and you are in need of an accommodation for the recruiting process please click here and provide your name, contact number, the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.

Additional Responsibilities: As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

Entergy Pay Transparency Policy Statement: The Entergy System of Companies (the Company) will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the Company’s legal duty to furnish information.  41 CFR 60-1.35(c). Equal Opportunity and Pay Transparency.

Pay Transparency Notice:

Pay Transparency Nondiscrimination Provision (dol.gov)

The non-confidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment.  Please contact HRComplianceentergy to schedule a time to review the affirmative action plan during regular office hours.

WORKING CONDITIONS:
As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

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