Associate Microsoft 365 Platform Specialist (P2)

Associate Microsoft 365 Platform Specialist (P2) – (2025/0436 (246760))

Organization

: MTIT-Services Design Unit

Primary Location

: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting

: 2025-10-21, 8:54:54 AM

Closing Date

: 2025-11-11, 10:59:00 PM

Duration in Months: 12

Contract Type: Temporary Assistance – Regular

Probation Period: 1 Year

Full Competitive Recruitment: No

This selection exercise may be used to generate a roster of pre-approved candidates to address future staffing needs for similar functions in any of the Departments and Offices of the Organization.

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant’s location.

Organizational Setting

The Division of Information Technology provides support to the IAEA in the field of information and communication technology (ICT), including information systems for technical programmes and management. It is responsible for planning, developing and implementing an ICT strategy, for setting and enforcing common ICT standards throughout the Secretariat and for managing central ICT services. The IAEA’s ICT infrastructure comprises hardware and software platforms, and cloud and externally-hosted services. The Division has implemented an IT service management model based on ITIL (IT Infrastructure Library) and Prince2 (Projects in a Controlled Environment) best practices.The Client Services Section (CSS) is responsible for setting standards, providing first and second level support of the IAEA’s desktop computing environment, delivery of the IAEA’s IT training programme and promoting client oriented services. It designs, manages and implements desktop services, including their architecture, processes and policies to meet current and future business requirements. It aims at achieving the delivery of agreed levels of services to clients in compliance with best practices defined by international standards, in particular ITIL.

Main Purpose

The Associate M365 Platform Specialist supports the governance, operation, and continuous improvement of selected Microsoft 365 workloads, including the Power Platform (Power Automate, Power Apps, Copilot Studio), Power BI, Microsoft Teams, OneDrive for Business, and SharePoint Online. Working under the guidance of senior specialists, the role contributes to the effective use of these services to enhance productivity and support business needs.

Role

The Associate M365 Platform Specialist is 1) a service enabler, supporting the effective use of Microsoft 365 tools—including Power Platform, Power BI, Teams, OneDrive, and SharePoint Online—by assisting users, resolving issues, and contributing to solution development, 2) a collaborator, working closely with internal clients and senior IT staff to understand business needs, support the implementation of digital solutions, and ensure alignment with governance and operational standards, 3) a knowledge contributor, helping to maintain documentation, training materials, and user guides, while promoting best practices and continuous improvement in the use of Microsoft 365 services.

Functions / Key Results Expected

• Assist in applying governance policies and procedures for Microsoft 365 workloads.
• Perform basic operational tasks and escalate complex issues to senior staff.
• Support the development and maintenance of Power Apps, Power Automate flows, Power BI dashboards, and SharePoint solutions under supervision.
• Provide user support and contribute to training and onboarding activities.
• Participate in testing and quality assurance of new features and updates.
• Help identify opportunities for process improvement and contribute to solution enhancements.
• Maintain accurate documentation and contribute to knowledge sharing.

Competencies and Expertise

Core Competencies(Competency Framework)

NameDefinition

Communication

Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.

Achieving Results

Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.

Teamwork

Actively contributes to achieving team results. Supports team decisions.

Planning and Organizing

Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

Functional Competencies

NameDefinition

Client orientation

Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction.

Commitment to continuous process improvement

Identifies opportunities for process, system and structural improvement as well as improving current practices, increasing effectiveness and achieving efficiency gains. Actively supports the application of sound quality management standards and process improvement.

Technical/scientific credibility

Acquires and applies new skills to remain up to date in his/her area of expertise. Reliably applies knowledge of basic technical/scientific methods and concepts.

Required Expertise

FunctionNameExpertise Description

Information Technology

Cloud computing

Knowledge of cloud solutions in an enterprise IT environment. e.g. Microsoft Office 365 and integration with third party system such as ServiceNow.

Information Technology

Data Analysis

Knowledge of Microsoft Copilot capabilities and integration of AI-driven features into business processes using Power Platform and Microsoft 365 services.

Information Technology

IT Security

Strong knowledge and experience in implementing security best practices within Microsoft 365 environments.

Information Technology

Information Security

Solid understanding of information security principles as they apply to cloud platforms, specifically Microsoft 365.

Information Technology

Systems Analysis

Knowledge in using PowerShell, Microsoft Graph and other REST APIs to extend and integrate Microsoft 365 services, automate tasks, and build custom business automation solutions.

Asset Expertise

FunctionNameExpertise Description

Information Technology

Project Management

Experience in managing IT projects using the best Project Management methodology such as PMP or Prince2.

Information Technology

Systems Administration

Up-to-date knowledge of and experience in administering Enterprise Cloud systems and leading root cause analysis of IT incidents and problems (e.g. Microsoft Intune)

Qualifications, Experience and Language skills

• Bachelor’s Degree – University degree in Software Engineering or a related field (such as information management, electronic engineering, or computer science).
• Minimum of two years of relevant experience in the IT domains indicated above especially in connection of Microsoft 365 Platform and environment.
• Knowledge of ITIL processes as well as the best practice of Project Management such as Prince2 is desirable.
• Excellent oral and written command of English.
• Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $55163 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 29457*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks’ annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/professional-staff/conditions

General Information

• The IAEA’s paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
• Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person’s race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
• The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
• Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
• The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.

Evaluation process

• The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
• Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.

Appointment information

• Appointment is subject to a satisfactory medical report.
• Staff members may be assigned to any location.
• Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
• The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.

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