Assistant Manager, Expenses

Location:

London City and West End, London, United Kingdom

Salary:

Competitive

Type:

Permanent

Main Industry:

Search Management & Executive Jobs

Other Industries & Skills:

Finance, Banking & Insurance, Legal

Advertiser:

Associated Press

Job ID:

132740888

Posted On:

03 March 2026

The Associated Press is an independent global news organization dedicated to factual reporting. Founded in 1846, AP today remains the most trusted source of fast, accurate, unbiased news in all formats and the essential provider of the technology and services vital to the news business. More than half the world’s population sees AP journalism every day.

What you will do: Manage global credit card, cash advance and out-of-pocket expense reimbursements, supporting employees with Concur submissions and onboarding. Maintain balance sheet reconciliations, support finance reporting and statutory submissions (HMRC and ONS), and assist with Concur administration including SAP interfaces, user access and reporting.

-Process global multi-currency expense claims (corporate card, cash advance and out-of-pocket), ensuring accurate coding, approvals, policy compliance, receipt checks and tax-compliant information.
-Resolve expense queries, missing information and failed submissions to ensure timely processing and reimbursement.
-Process manual expense claims for payroll-paid freelancers.
-Upload, reconcile and resolve Concur expense interfaces into SAP.
-Reconcile employee expense accounts and corporate travel card accounts in SAP.
-Produce employee balance and ageing reports to support timely submission and clearance.
-Support month-end processes, including T&E accrual reporting, automated accrual interfaces and balance sheet reconciliations.
-Produce Concur analysis and reporting to support management accountants and finance teams.
-Assist with intercompany expense clearing and general ledger reconciliations.
-Review general ledger reports for HMRC PAYE Settlement Agreement (PSA) and support accurate submissions.
-Support internal and external audits, including interim, US and IFRS audits.
-Run accounts payable aged creditor reports and prepare the biannual Business Payment Practice compliance report.
-Review, post and resolve invoice queries in Concur and SAP, liaising with freelancers, vendors and employees.
-Support vendor and freelancer onboarding, resolve vendor queries, and assist with weekly payment runs in liaison with Treasury.
-Support the Global Payables Manager and deputise in their absence.
 

Who you are:

-At least 2 years’ experience in a similar role
-Proven experience of dealing with multiple currencies
-A work record demonstrating aptitude for numerical detail
-Experience of SAP accounting systems and Concur
-Excellent reconciliation skills
-Excellent interpersonal and communication skills
-Ability to work to tight deadlines and under own initiative
-To approach work in a logical, organised and pro-active way
-Strong computer literacy including a good working knowledge of Excel.
-Rigorous attention to detail
-Ability to work well in a team.
 

Applicants must be legally entitled to work in the United Kingdom or be eligible to obtain such permission.

Application deadline is March 16, 2026  at 11:59p.m. ET.

AP seeks to build an inclusive organization grounded in respect for differences. We support all aspects of diversity and provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, marital status, national origin, age, sexual orientation, gender identity, disability, status as a veteran, or other characteristic protected by law.

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