JOB DESCRIPTION

Detail of the vacancy notice
Directorate: Directorate for Human Resources and Finance​​
Management: no
Unit/Service: Unit E.2 – Recruitment and career​​​​
Grade: Contract staff member FGIII
Location: Brussels
Deadline: 23 October 2025 at noon (Brussels time)
Period: 3 years, starting from 01/12/2025
Application: Online application form. Please note: the successful completion of EPSO CAST FGIII is required

Your job and responsibilities
Do you love connecting with young people and supporting trainees every step of their journey? Do you want to help attract and inspire talent from across Europe? Are you passionate about keeping staff informed, engaged and connected through dynamic communication and events?
Join our small, agile Traineeships Office (TO) team at the European Committee of the Regions (CoR), working closely with just one other assistant and a liaison trainee, all under the guidance of the HR outreach and TO Coordinator.
In our close-knit team, every contribution makes a difference. You’ll help shape the traineeships experience, build strong relationships and have a real impact on the careers of young Europeans, all within a collaborative and supportive environment.

As an assistant in the TO, you will:
Manage the day-to-day operations of the TO, ensuring smooth application and selection procedures for trainees in line with EU rules and best practices.
Act as a central point of contact for trainees, providing information, logistical support and guidance throughout their traineeship journey.
Organise welcome sessions, internal and external visit and conferences for trainees, fostering a vibrant and inclusive community.
Support budget planning and execution for traineeship-related activities and assist with contract management and financial procedures.
Communicate proactively with internal and external stakeholders, including regular participation in interinstitutional meetings and working groups.
Ensure the effective management and regular updating of the TO’s web and intranet resources, including the application platform.
Assist in drafting communications, memos and updates for managers and traineeships stakeholders.
Contribute to the continuous improvement of processes and procedures, staying up to date with regulatory developments.
Beyond your core responsibilities in the TO, you will also assist the HR outreach and TO coordinator in a variety of HR communication and employer branding initiatives. You will, Write, edit and curate content for the fortnightly HR newsletter, ensuring colleagues stay informed and engaged.
Propose and implement enhancements to internal communication tools and strategies, helping to improve how HR information flows within the organisation.
Assist in organising and coordinating HR events, such as career fairs, information sessions for external audiences and internal networking opportunities.
Contribute to the development of promotional materials and engaging social media content to strengthen the CoR’s profile as an employer of choice.
Ready to make a difference? If you’re excited to connect with Gen Z, attract talent from all over Europe, build networks and deliver outstanding client service, we want to hear from you! Seize this opportunity and apply today!

Are you the talent we are looking for?
General abilities and capacities required
Think with a critical spirit, analyse and solve problems pragmatically.
Assess critically credibility and reliability of sources, data and information and use relevant digital tools to carry out the duties.
Organise own work, demonstrate responsibility, identify priorities, take appropriate decisions and deliver results.
Adapt to an evolving working environment, demonstrate commitment and adopt constructive attitude at all times. Remain effective and flexible even during periods of heavy activity.
Take initiative to achieve individual and shared objectives, demonstrate ownership and work autonomously.
Learn and professionally develop to continuously enhance job performance and knowledge of the organisation and working environment.
Work together with others in a constructive way by contributing to diverse and inclusive working environment. Demonstrate respect and courtesy at all times.
Convey information and relevant opinions clearly and concisely both orally and in writing, facilitate interaction and engage effectively with others. Treat confidential or sensitive information accordingly.

Job-specific requirements
You have passed EPSO CAST FGIII
You have proven experience in human resources management, administration or communication.
You possess excellent communication and interpersonal skills.
You demonstrate strong organizational and prioritization abilities.
You are proficient in IT applications and tools such as Outlook, Excel, Word and SharePoint, and are comfortable working with AI tools in a secure environment.
You have a thorough knowledge of one of the official languages of the European Union and a satisfactory knowledge of another of the EU’s official languages. For functional reasons, a thorough knowledge of English or French is required; at least a satisfactory knowledge of the other of these languages would be an asset.
You are an enthusiastic team player who enjoys collaborating in a diverse environment.
You are forward looking and at ease with AI driven tools which you would like to explore further and integrate in your daily work.
Assets
You have proven experience in EU contractual and financial procedures.
You are proficient in Microsoft 365 applications, including Dynamics
You have a good understanding of social media and digital communications.
Please note that candidates must meet the eligibility criteria specified in art. 12(2) of the Conditions of Employment of Other Servants.