Assistant Administrator, Charterhouse Square

Job title:

Assistant Administrator, Charterhouse Square

Company:

Queen Mary University of London

Job description

About Role

• Provide effective administrative support to the Operations Team and the Campus Maintenance Managers.
• To assist in the running of the Estates and Facilities Operations Office, adhering to the correct processes and procedures.
• Raise purchase orders, process invoices in line with financial procedures, liaising as appropriate with colleagues in the Finance Directorate.
• Raise reactive and planned work requests on the Ivanti (helpdesk) system.
• To provide effective administration of the RMS system, including the recording of quotes, invoices and all other records as required by the Campus Maintenance Managers.
• To provide support to meetings, producing and issuing minutes to attendees.
• Produce forms, letters, and other correspondence, as and when required, ensuring that such correspondence is circulated and/or issued within the deadlines set.
• Maintain a register for the provision of uniforms and PPE for the Operations Team.
• Assist and advise the Campus Maintenance Managers in ordering goods or services, monitoring expenditure in line with best practice and College financial and procurement regulations.
• Carry out responsibilities with due regard to the Universities Equal Opportunities and Health and Safety policies.
• Provide helpdesk cover when necessary.

This post is located at our Charterhouse Square Campus.About You
You will have GCSE or equivalent including English and Math’s, experience of providing administrative support in a busy environment. Excellent IT skills and experience of MS word and excel software applications. It would be desirable to have knowledge of a Risk Management system. Excellent communication and people skills, ability to work independently with minimal supervision and experience of working in a team environment.About the Directorate
The Directorate is one of the largest departments within Queen Mary, University of London, responsible for the provision of all maintenance, porterage, postal, cleaning, grounds, and sustainability services. Helping to sustain the University’s working and learning environmental for students, staff, stakeholders, and guests by ensuring safe environments, security and cleanliness.

Details about the Estates and Facilities Directorate can be found at .About Queen Mary
At Queen Mary University of London, we believe that a diversity of ideas helps us achieve the previously unthinkable.Throughout our history, we’ve fostered social justice and improved lives through academic excellence. And we continue to live and breathe this spirit today, not because it’s simply ‘the right thing to do’ but for what it helps us achieve and the intellectual brilliance it delivers.We continue to embrace diversity of thought and opinion in everything we do, in the belief that when views collide, disciplines interact, and perspectives intersect, truly original thought takes form.Benefits
We offer competitive salaries, access to a generous pension scheme, 30 days’ leave per annum (pro-rata for part-time/fixed-term), a season ticket loan scheme and access to a comprehensive range of personal and professional development opportunities. In addition, we offer a range of work life balance and family friendly, inclusive employment policies, flexible working arrangements, and campus facilities.Queen Mary’s commitment to our diverse and inclusive community is embedded in our appointments processes. Reasonable adjustments will be made at each stage of the recruitment process for any candidate with a disability. We are open to considering applications from candidates wishing to work flexibly.Valuing Diversity & Committed to Equality£28,879 to £31,585 per annum.

Expected salary

£28879 – 31585 per year

Location

London

Job date

Thu, 24 Oct 2024 03:57:05 GMT

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