Administrator

Location:

Paisley (PA1) – Renfrewshire, Scotland, United Kingdom

Salary:

26500.00

Type:

Permanent

Main Industry:

Search Secretarial, Office & Administration Jobs

Job ID:

133018014

Company:

HAYS

Posted On:

24 May 2026

Administration and Document Controller Paisley 26500

Your new company

You will be joining a well-established and growing organisation within the property maintenance and facilities sector, recognised for its strong values, collaborative culture, and commitment to delivering high-quality services across multiple sites.

Your new role

As an Administrator & Documents Controller, you will play a key role in supporting property maintenance operations, ensuring accurate documentation and smooth coordination of activities.

Key responsibilities include:

Processing quotes, delivery notes and invoices, ensuring correct coding Maintaining accurate records of all maintenance activities Coordinating and scheduling statutory maintenance to ensure compliance Liaising with suppliers and subcontractors, building strong relationships Supporting operatives with accurate job recording Assisting in improving systems, processes, and reporting for senior management This is a full-time role based in near Paisley (34.5 hours per week).

What you’ll need to succeed

Previous experience in an administrative or office-based role Strong organisational and multitasking abilities Confident communication skills, both written and verbal Proficiency in Microsoft Office (Word, Excel) High attention to detail and ability to manage records and schedules

Desirable:

Experience in facilities management, construction, or property maintenance Knowledge of Health & Safety regulations Exposure to KPI reporting Full UK driving licence

What you’ll get in return

Competitive salary (negotiable) Supportive team environment with strong company values Training and development opportunities Stable, long-term opportunity within a reputable business

What you need to do now

If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV, or Apply now.If this job isn’t quite right for you, but you are looking for a new position, please Apply for a confidential discussion about your career.

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